Special Event Planning Guide
How do I submit a Special Event Application?
Complete applications may be submitted online or delivered in person, print the application and submit it to the Convention & Visitors Bureau, 300 S. Providence Road, Columbia, MO 65203.
What constitutes a complete application?
A complete application will include: All pages of the application and street closure petition with original signatures; all applicable documentation, including Certificate of Liability Insurance and site map; and payment of fees.
Who reviews Special Event Applications and when will I find out if my event is approved?
Applications are reviewed by the City Event Committee, a group representing various City departments, to make sure the event details fall within the City of Columbia code and compliance along with safety regulations. To streamline the process, the Committee now has the authority to approve street closures. Organizers who follow the guidelines should receive a response no later than 45 days after submission of their application.
What if I want to host a neighborhood block party?
Neighborhood block parties are also coordinated through the Convention & Visitors Bureau (CVB). Complete the application, submit completed application and fee to the CVB; 300 S. Providence Road, Columbia, MO 65203. Contact us for more information.
What should be included on my site plan?
Your site plan should include: boundaries of the event (footprint), locations of electrical equipment, emergency access, stages, grandstands, booths, fencing, alcohol service areas, food vendor locations, recycle/trash Receptacles, ADA pathways and parking.
Are there different permits I need to obtain for my event?
Dependent upon the details of the event, there may be a need for additional permits. Upon review of your completed application, the City Event Committee will determine if additional permits are needed.
I would like to have an event on the University of Missouri’s property, but it also uses city streets; is there a separate process?
Yes. If you would like to hold an event that crosses jurisdictional boundaries, you will have to complete applications for each jurisdiction you encounter. This is also true for the Columbia Parks and Recreation Department for use of parks and/or trails, Boone County Plaza, and Missouri Department of Transportation.
Where can I find the City’s Special Event Ordinance?
The City of Columbia’s Special Events Ordinance can be found here. Event organizers may also contact the Convention & Visitors Bureau for additional information.
Is there a fee associated with the Special Event Permit Application?
Yes, the City Council adopted a fee schedule of $25.00 or $100.00 based on the scope of the event. As you complete questions, the application calculates the fee that will be associated with your event. This fee is a non-refundable and non-transferable.