Eagle Scout Project Guidelines for the City of Columbia

City Eagle Project Coordinator: 
Mike Snyder, Superintendent of Planning and Development
Parks Management Center
1507 Bus. Loop 70 West
Columbia, MO 65202
573-874-7203 

The Parks and Recreation Department receives numerous requests annually for Eagle Scout volunteer projects. The Department has established the following Eagle Scout Project Guidelines to assist an Eagle Scout Candidate contemplating a volunteer project in conjunction with the City of Columbia.

Requirements

  1. The Eagle Scout Candidate has read the City of Columbia – Eagle Scout Project Guidelinesand the Eagle Scout Leadership Service Project Workbook thoroughly.
  2. The Eagle Scout Candidate has allowed a minimum of four months to the project completion deadline. (The City of Columbia does not accept projects with “emergency” deadlines due to a Scout’s impending 18th birthday.)
  3. The Eagle Scout Candidate is prepared to make all contacts and communications required to successfully complete his project with limited parental or adult involvement. Parents or adult troop leaders are welcome and encouraged to accompany the Scout during all meetings with the City Eagle Project Coordinator. However, if at any time the City Coordinator observes that the project is being run by adults, the City Coordinator will not “sign off” on the project.
  4. The Eagle Scout Candidate is prepared to present himself in a professional manner in his communications (phone calls, meetings, e-mails, etc.) with the City Eagle Project Coordinator.
  5. The project chosen (or contemplated) is of a scope and level that can be accomplished by the Eagle Scout Candidate and his crew. (Complicated projects that require too much adult participation or that have safety issues will be rejected.)
  6. If the Eagle Scout Candidate is willing and able to comply with the City of Columbia’s requirements, he may proceed to the process below.

Please note that the City Eagle Project Coordinator has official duties that take priority over Eagle Scout Projects. Therefore, Eagle Scout Project meetings are arranged around the City Coordinator’s schedule.

Process

  1. The Eagle Scout Candidate contacts the City Eagle Project Coordinator to discuss his project idea or see if the City Eagle Project Coordinator has any projects that need an organized labor force to complete.
  2. The Eagle Scout Candidate makes a visit to the sites considered and decides which project, if any, he would like to pursue.
  3. If the Eagle Scout Candidate chooses a City of Columbia park project, he arranges for a meeting with the City Eagle Project Coordinator to meet at the site and talk about project details.
  4. The Eagle Scout Candidate prepares the necessary paperwork to get the project approved through his own troop and scout office. The Eagle Scout Candidate arranges a meeting with City Eagle Project Coordinator to get any necessary signatures.
  5. The Eagle Scout Candidate determines the source of funding for the project, perhaps by pursuing donations or fund-raising.
  6. The Eagle Scout Candidate does any necessary research to learn about the type of work he will be teaching others for his project. (For example, if he is doing trail work, he should get any available literature on trail design and maintenance from state agencies or the library.)
  7. The Eagle Scout Candidate finalizes the plan for his project and sets up a meeting with the City Eagle Project Coordinator to get final approval of the project, funding sources, budget, and work schedule.
  8. The Eagle Scout Candidate notifies the City Eagle Project Coordinator two weeks in advance of his first work day to arrange for a final walk through at the site. At the final walk through, the location for material delivery should be determined, construction locations flagged, and last minute questions answered.
  9. In accord with the Eagle Scout Leadership Service Project Workbook, the Eagle Scout Candidate completes the project by leading his organized work force, not doing the work himself.
  10. The Eagle Scout Candidate notifies the City Eagle Project Coordinator that he has completed the project and schedules a completed project walk through. If the Eagle Scout Candidate has complied with the City’s and scout office procedures and has successfully completed his project, the City Eagle Project Coordinator will “sign off” on any paperwork that is required of the Eagle Scout Candidate at this meeting.

Congratulations! You have completed your Eagle Scout Leadership Service Project. Good luck at your review board!