Budgets & Financial Statements

Guidelines and Forms


Download summary of changes for FY19 Annual Arts Funding process. The recommended changes were approved by the Commission on Cultural Affairs at its Jan. 8, 2018 meeting.

Important instructions on completing required PDF forms
Use Adobe Acrobat Reader DCopens in a new window
Click on the links below to access the budget forms.
Save the budget forms on your computer.
Complete the PDF budget forms saved on your computer (do not complete in internet browser).

Lead Agency Budget

This is your annual budget – you do not need to make adjustments to it or rework it for the purpose of this application, other than to show the amount of your request (column 1, line 2.A.).  You may, however, need to combine some of your line items into the categories we list.  Numbers should be rounded to the nearest dollar.  If you are showing a deficit, give some basic explanation in the space provided.  

Project Budget

Since your application is a proposal, it makes sense for your project budget to balance, without a profit or loss.  In other words, plan a project budget that balances, with enough estimated revenue to cover the estimated expenses. If you show a loss, it indicates that you do not have adequate backing to complete the project and that overall planning is incomplete.  Likewise, showing a profit indicates that you may not really need the funds you are requesting.  As you plan, revisit the list of eligible expenditures. Efforts to obtain funding from sources other than the city are important.  Include revenue that is anticipated from other sources and any request that is pending with another funder.  All numbers should be rounded to the nearest dollar.

Financial Statements

Most likely, your organization already has an existing financial statement that the board of directors refers to at meetings. If so, submit it in its usual form, per the application guidelines. If your organization does not already have a statement, use this sample to create one.