Meeting Agenda

City Council

Regular

May 7, 2018 - 7:00 pm

Council Chamber Columbia City Hall 701 E. Broadway

1. I. INTRODUCTORY ITEMS
2. Pledge of Allegiance
3. Roll Call
4. Approval of Previous Minutes
5. Approval and Adjustment of Agenda Including Consent Agenda
6. II. SPECIAL ITEMS
7. III. APPOINTMENTS TO BOARDS AND COMMISSIONS
8. IV. SCHEDULED PUBLIC COMMENT
9. SPC16-18 Tara Warne-Griggs - Discuss the change processes needed to implement community oriented policing.
   1. Scheduled Public Comment Form
10. SPC17-18 Lynn Maloney - A summary of specific recommendations for policing.
    1. Scheduled Public Comment Form
11. SPC18-18 Steve Callis - International Compost Awareness Week.
    1. Scheduled Public Comment Form
12. V. PUBLIC HEARINGS
13. PH12-18 Proposed installation of a suspended ceiling system in office areas at the Columbia/Boone County Public Health and Human Services facility.
    1. Council Memo
14. PH13-18 Voluntary annexation of property located generally southeast of the intersection of I-70 Drive SW and Strawn Road (840 N. Strawn Road) (Case No. 18-47).
    1. Council Memo
    2. City-County Zoning Graphic
    3. Locator Maps
15. VI. OLD BUSINESS
16. R29-18 Authorizing an agreement with Columbia STEM Alliance, Inc. to provide financial support to build a collaborative network of educators, business partners and organizations to inspire interest in Science, Technology, Engineering and Mathematics (STEM) careers and generate a robust workforce for the community in support of the City of Columbia’s Strategic Plan.
    1. Council Memo
    2. Exhibit A to Resolution
    3. Resolution
    4. Supplemental - Memo
    5. Supplemental - RFP 95-2018
17. B87-18 Approving a redevelopment agreement in connection with the Broadway Hotel Phase Two TIF Redevelopment Plan and Project.
    1. Council Memo
    2. Attachment A to Ordinance
    3. Ordinance
    4. Enacted - Ord. No. 023528
18. B92-18 Amending Chapter 2 of the City Code relating to the duties of the Columbia Vision Commission.
    1. Council Memo
    2. Ordinance
    3. Enacted - Ord. No. 023533
20. VII. CONSENT AGENDA
21. B83-18 Amending Chapter 29 of the City Code to clarify land features that are considered sensitive and restricted from development.
    1. Council Memo
    2. Public Correspondence (as of 4-4-18)
    3. Staff Report to the Planning and Zoning Commission
    4. Attachment to PZC Report-Text Change 29-5.1(b)
    5. Excerpts from Minutes
    6. Ordinance
    7. Enacted - Ord. No. 023524
22. B84-18 Changing the uses allowed within The Colonies Lot 101 & 102 O-P Plan located on the east side of Colony Drive and approximately 400 feet north of the Forum Boulevard and Katy Lane intersection; approving the statement of intent (Case No. 18-68).
    1. Locator Maps
    2. Attach to PZC Report-Prevously Approved SOI (Ord. #12038)
    3. Attach to PZC Report-Previously Approved The Colonies Lot 101&102 PD Plan
    4. Applicant Letter
    5. Staff Report to Planning and Zoning Commission
    6. Attachment A to Ordinance
    7. Council Memo
    8. Excerpts from Minutes
    9. Ordinance
    10. Enacted - Ord. No. 023525
23. B85-18 Approving the Final Plat of CPS Waugh - Locust Subdivision located on the southeast corner of the intersection of Waugh Street and Locust Street; granting design adjustments relating to street rights-of-way; granting a design adjustment relating to corner truncation (Case No. 18-59).
    1. Final Plat
    2. Staff Report to Planning and Zoning Commission
    3. Attachment to PZC Report-Design Adjustment Letter
    4. Locator Maps
    5. Excerpts from Minutes
    6. Council Memo
    7. Ordinance
    8. Enacted - Ord. No. 023526
24. B86-18 Authorizing a contract for sale of real estate with Paul A. Hinshaw and Michelle Hinshaw for the acquisition of property located at 1101 N. Eighth Street and 1103 N. Eighth Street.
    1. Council Memo
    2. Appraisal as of 09/19/2016
    3. Exhibit A to Ordinance
    4. Ordinance
    5. Enacted - Ord. No. 023527
25. B88-18 Authorizing a relinquishment of outer roadway agreement with Missouri Highways and Transportation Commission for conveyance of a portion of Jacobs Place.
    1. Council Memo
    2. Attachment A to Ordinance
    3. Location Diagram
    4. Ordinance
    5. Enacted - Ord. No. 023529
26. B89-18 Authorizing a right of use permit with Missouri Network Alliance, LLC dba Bluebird Network for installation and maintenance of fiber optic cable within the City rights-of-way.
    1. Council Memo
    2. Exhibit A to Ordinance
    3. Ordinance
    4. Enacted - Ord. No. 023530
27. B90-18 Authorizing an internship program agreement with the Society of Municipal Arborists to sponsor an urban/community forestry intern in the Parks and Recreation Department; appropriating funds.
    1. 2018 SMA Intern Program Description
    2. Exhibit A to Ordinance
    3. Council Memo
    4. Ordinance
    5. Enacted - Ord. No. 023531
28. B91-18 Appropriating funds for a new temporary employee.
    1. Council Memo
    2. Ordinance
    3. Enacted - Ord. No. 023532
29. R62-18 Setting a public hearing: proposed installation of traffic calming devices on Rollins Road between Stadium Boulevard and Sunset Drive.
    1. 1st IP Meeting Comment Forms
    2. 1st IP Meeting Sign-in Sheet
    3. 2nd IP Meeting Comment Forms
    4. 2nd IP Meeting Sign-in Sheet
    5. Council Memo
    6. Location Map
    7. Final Plans
    8. Resolution
    9. Adopted - R62-18
30. R63-18 Setting a public hearing: proposed construction of repairs to portions of Runway 2-20 at the Columbia Regional Airport.
    1. Council Memo
    2. Isolated Repairs 2-20
    3. Resolution
    4. Adopted - R63-18
31. R64-18 Setting a public hearing: proposed construction of the Hirth Avenue storm water improvement project.
    1. Council Memo
    2. Hirth Avenue Stormwater Project Location Map-Exhibit A
    3. Hirth Avenue Stormwater Project Location Map-Exhibit B
    4. Resolution
    5. Adopted - R64-18
32. R65-18 Setting a public hearing: consider the Water and Light 2018 Renewable Energy Plan and Report.
    1. Water & Light Advisory Board Recommendations
    2. Environment & Energy Commission Recommendations
    3. 2018 Renewable Report
    4. Council Memo
    5. Resolution
    6. Adopted - R65-18
33. R66-18 Authorizing an artist’s commission agreement with Amanda Harms relating to the Traffic Signal Cabinet Art Program.
    1. Council Memo
    2. Attachment A to Resolution
    3. Resolution
    4. Adopted - R66-18
34. R67-18 Authorizing an agreement for professional engineering services with Allstate Consultants, LLC for geotechnical and subsurface exploration services for capital improvement projects.
    1. Council Memo
    2. Attachment A to Resolution
    3. Resolution
    4. Adopted - R67-18
35. R68-18 Authorizing an agreement for professional engineering services with Engineering Surveys & Services, LLC for construction material testing services relating to capital improvement projects.
    1. Attachment A to Resolution
    2. Council Memo
    3. Resolution
    4. Adopted - R68-18
36. R69-18 Granting a temporary waiver from the requirements of Section 16-265 of the City Code to allow AOD-MO Holdings, LLC to extend the workday hours of building construction on its property located on the northeast corner of Paris Road and Waco Road.
    1. Council Memo
    2. Letter
    3. Exhibit A to Resolution
    4. Resolution
    5. Adopted - R69-18
37. R70-18 Authorizing the temporary closure of the vehicular lanes and eighteen (18) parking spaces on Seventh Street between Locust Street and Elm Street, and the sidewalk on the south side of Elm Street between Sixth Street and Seventh Street, to facilitate the installation of utilities and the rehabilitation of steam chases and manholes.
    1. Exhibit A to Resolution
    2. Council Memo
    3. Resolution
    4. Adopted - R70-18
38. R71-18 Transferring funds for the Columbia Police Department (CPD) facility improvement project.
    1. Council Memo
    2. Resolution
    3. Adopted - R71-18
39. R72-18 Authorizing an agreement with Brentwood Services Administrators, Inc. for third party claims administrator services for automobile and property damage, automobile liability, public officials’ liability, general liability, and workers’ compensation claims.
    1. Attachment A to Resolution
    2. Council Memo
    3. Resolution
    4. Adopted - R72-18
40. VIII. NEW BUSINESS
41. IX. INTRODUCTION AND FIRST READING
42. B93-18 Calling a special election on Tuesday, August 7, 2018 relating to the issuance of Water and Electric System Revenue Bonds.
    1. 2018 Water Bond Funding Plan
    2. 2018 Water Bond Proposal Project Descriptions
    3. Council Memo
    4. Ordinance
    5. Exhibit A to Ordinance
    6. Supplemental - Voter Education Memo
    7. Supplemental - IWRP Committee Report
    8. Supplemental - DWPWG Committee Report
    9. Supplemental - MoDNR Correspondence and Map
    10. Supplemental - Water Indebtedness
    11. Supplemental - Columbia Draft Report
    12. Enacted - Ord. No. 023535
43. B94-18 Voluntary annexation of property located generally southeast of the intersection of I-70 Drive SW and Strawn Road (840 N. Strawn Road); establishing permanent R-1 (One-Family Dwelling District) zoning (Case No. 18-47).
    1. Council Memo
    2. Attachment to PZC Report-Public Correspondence
    3. Staff Report to Planning and Zoning Commission
    4. Attachment to PZC Report-Combined City-County Zoning Map
    5. Locator Maps
    6. Excerpts from Minutes
    7. Ordinance
    8. Enacted - Ord. No. 023536
44. B95-18 Approving the Final Plat of Strawn Road Subdivision located generally southeast of the intersection of I-70 Drive SW and Strawn Road (840 N. Strawn Road) (Case No. 18-48).
    1. Locator Maps
    2. Final Plat
    3. Council Memo
    4. Excerpts from Minutes
    5. Tree Preservation Plan Exhibits
    6. Staff Report to Planning and Zoning Commission
    7. Ordinance
    8. Enacted - Ord. No. 023537
45. B96-18 Approving the Auburn Hills Plat 16 PD Plan for property located on the south side of International Drive and approximately 300 feet east of Rangeline Street (Case No. 18-81).
    1. Council Memo
    2. Exhibit A to Ordinance
    3. Locator Maps
    4. PD Plan and Landscape Plan
    5. Staff Report to Planning and Zoning Commission
    6. Excerpts from Minutes
    7. Ordinance
    8. Enacted - Ord. No. 023538
46. B97-18 Approving the Final Plat of Riddick Subdivision Plat 1, a Replat of all of Lot 3 and East Half (E ½) and the South Half (S ½) of the West Half (W ½) of Lot 4, of Garth’s Addition to Columbia, located on the north side of Broadway and approximately 250 feet west of Garth Avenue (201 W. Broadway); granting a design adjustment relating to street right-of-way (Case No. 18-79).
    1. Attachment to PZC Report-Approval Letter and Design Adjustment Worksheet
    2. Excerpts from Minutes
    3. Locator Maps
    4. Attachment to PZC Report-Previously Approved Garth's Addition to Columbia
    5. Staff Report to Planning and Zoning Commission
    6. Final Plat
    7. Council Memo
    8. Ordinance
    9. Enacted - Ord. No. 023539
47. B98-18 Approving the Final Plat of The Villas at Old Hawthorne Plat 9C, a Replat of a Portion of Lot 5 of Old Hawthorne Plat 1, located southeast of the Old Hawthorne Drive West and Screaming Eagle Lane intersection; authorizing a performance contract (Case No. 18-70).
    1. Council Memo
    2. Previously Approved-Old Hawthorne Plat 1
    3. Exhibit A to Ordinance
    4. Previously Approved-Villas At Old Hawthorne PD Plan
    5. Final Plat
    6. Locator Maps
    7. Ordinance
    8. Enacted - Ord. No. 023540
48. B99-18 Approving the Final Plat for Craig Point Plat No. 1 for property located on the east side of College Avenue and south of Hospital Drive (1022 S. College Avenue) (Case No. 18-94).
    1. Staff Report to Planning and Zoning Commission
    2. Council Memo
    3. Final Plat
    4. Locator Maps
    5. Ordinance
    6. Enacted - Ord. No. 023541
49. B100-18 Authorizing construction of sanitary sewers to serve the Henderson Branch Watershed; calling for bids through the Purchasing Division.
    1. Diagram
    2. Council Memo
    3. Ordinance
50. B101-18 Authorizing the acquisition of easements for construction of sanitary sewers to serve the Henderson Branch Watershed.
    1. Council Memo
    2. Easement Diagrams
    3. Ordinance
51. B102-18 Authorizing an annexation agreement with Bechtold Properties LLC for properties located on West Highway 40.
    1. Council Memo
    2. Attachment A to Ordinance
    3. Ordinance
52. B103-18 Authorizing an annexation agreement with VH Properties LLC for properties located on Highway UU and West Van Horn Tavern Road.
    1. Council Memo
    2. Attachment A to Ordinance
    3. Ordinance
53. B104-18 Authorizing a municipal agreement with the Missouri Highways and Transportation Commission for sidewalk repairs and enhanced pedestrian facilities along Providence Road from Vandiver Drive to Stadium Boulevard.
    1. Council Memo
    2. Attachment A to Ordinance
    3. Location Diagram
    4. Ordinance
    5. Enacted - Ord. No. 023542
54. B105-18 Authorizing the City Manager to execute permanent and temporary easements to the Missouri Highways and Transportation Commission relating to proposed sidewalk repairs and enhanced pedestrian facilities along Providence Road, between Vandiver Drive and Stadium Boulevard.
    1. Council Memo
    2. Exhibit A to Ordinance
    3. Exhibit B to Ordinance
    4. Diagram for Parcel 3
    5. Exhibit C to Ordinance
    6. Diagram for Parcel 18
    7. Exhibit D to Ordinance
    8. Diagram for Parcel 24
    9. Exhibit E to Ordinance
    10. Ordinance
    11. Enacted - Ord. No. 023543
55. B106-18 Authorizing the City Manager to execute an agreement for temporary construction easement to Red Oak Marketplace, LLC relating to a storm water improvement project along Grindstone Parkway.
    1. Council Memo
    2. Exhibit A to Ordinance
    3. Letter from BFA Engineering
    4. Easement Graphic
    5. Location Map
    6. Ordinance
    7. Enacted - Ord. No. 023544
56. B107-18 Accepting conveyances for utility, sidewalk and street purposes.
    1. Council Memo
    2. Ordinance
    3. Enacted - Ord. No. 023545
57. B108-18 Authorizing an amendment to the agreement with Tyler Technologies, Inc. for the Columbia Financial Enterprise Resource System (COFERS) project to extend the go-live date for the EnerGov module relating to software for Business License operations.
    1. Council Memo
    2. Exhibit A to Ordinance
    3. Ordinance
    4. Enacted - Ord. No. 023546
58. B109-18 Authorizing a Memorandum of Understanding with the Missouri Department of Health and Senior Services for STD testing and treatment services.
    1. Council Memo
    2. Exhibit A to Ordinance
    3. Ordinance
    4. Enacted - Ord. No. 023547
59. B110-18 Authorizing an inspections participation agreement with the Missouri Department of Health and Senior Services for a summer food service program for children.
    1. Council Memo
    2. Exhibit A to Ordinance
    3. Ordinance
    4. Enacted - Ord. No. 023548
60. B111-18 Appropriating funds received from the Missouri Department of Health and Senior Services for current and future building projects at the Sanford-Kimpton Building and replacement of the electronic medical records system used by the City’s Department of Public Health and Human Services.
    1. Council Memo
    2. Ordinance
    3. Enacted - Ord. No. 023549
61. B112-18 Authorizing an airport aid agreement with the Missouri Highways and Transportation Commission for the reconstruction of Runway 13-31 and Taxiway C projects at the Columbia Regional Airport; appropriating funds.
    1. Council Memo
    2. Exhibit A to Ordinance
    3. Ordinance
    4. Enacted - Ord. No. 023550
62. B113-18 Appropriating funds for the Clary-Shy Community Park - Agriculture Park improvement project.
    1. Council Memo
    2. Correspondence from "Build this Town"
    3. MFH Grant Agreement
    4. Ordinance
    5. Enacted - Ord. No. 023551
63. B114-18 Appropriating architectural salvage sale revenue to the New Century Fund.
    1. Council Memo
    2. Ordinance
    3. Amendment Sheet
    4. Enacted - Ord. No. 023552
64. B115-18 Amending the FY 2018 Annual Budget by adding and deleting positions in the Community Development Department; amending the FY 2018 Classification and Pay Plan by reassigning a classification; appropriating funds.
    1. Council Memo
    2. Summary of Amendment to FY 2018 Classification and Pay Plan
    3. Housing Programs Manager
    4. Ordinance
    5. Enacted - Ord. No. 023553
65. *Non-zoning related introductory item that may be included on a future agenda as a consent item. Any such item can be removed from the consent agenda and placed under old business or new business at the request of a council member or any other interested person. The request must be made at the beginning of the council meeting at which the council bill or resolution is scheduled to be acted upon. **Zoning related introductory item that may be included on a future agenda as a consent item. Any such item can be removed from the consent agenda and placed under old business at the request of a council member or any other interested person. The request must be made to the city clerk before noon on the Wednesday before the council meeting at which the council bill is scheduled to be considered for passage. Non-asterisk items are expected to be included in a future agenda as a public hearing or an old business item.
66. X. REPORTS
67. REP35-18 Short-Term Rental Public Information Meetings.
    1. STR-Public Information Meetings Presentation - first round
    2. STR-Public Information Meeting Presentation - second round
    3. Questions and Feedback-STR Public Information Meetings - round one
    4. Questions and Feedback-STR Public Information meeting - round two
    5. Council Memo
68. REP36-18 Request to reduce the number of members on the Mayor's Council on Physical Fitness and Health
    1. Council Memo
69. REP37-18 Source Water Protection Plan Task Force.
    1. Source Water Protection Plan Final
    2. Columbia SWPP Task Force Action Item List
    3. SWPPTF Enabling Legislation
    4. SWPPTF Members
    5. DNR Approval SWPP
    6. Council Memo
70. REP38-18 Commission on Human Rights: Paid family leave for City of Columbia employees.
    1. Correspondence from Commission on Human Rights
71. REP39-18 Downtown Columbia Leadership Council: Downtown parking garages.
    1. Correspondence from the Downtown Columbia Leadership Council
72. REP40-18 Government Finance Officers Association Distinguished Budget Presentation Award.
    1. Council Memo
    2. GFOA Certificate of Recognition for Budget Preparation
73. REP41-18 How other cities address politically charged, personal attacks during public comment periods.
    1. Council Memo
    2. City of Overland Request to Address Council
    3. City of Cameron Public Participation Ground Rules
    4. Rules of Procedure City of Grandview Board of Aldermen
    5. City of Osceola Harassment of Employees Ordinance
    6. Lake Forest Park City Governance Manual
    7. Mukilteo City Council Rules of Procedure
    8. Poulsbo City Council Rules of Procedure
74. REP42-18 Intra-Departmental Transfer of Funds Request.
    1. Council Memo
    2. Capital Transfers
    3. Non-Capital Transfers
75. XI. GENERAL COMMENTS BY PUBLIC, COUNCIL AND STAFF
76. XII. ADJOURNMENT
77. Members of the public may attend any open meeting. For requests for accommodations related to disability, please call 573-874-CITY (573-874-2489) or email [email protected]. In order to assist staff in making the appropriate arrangements for your accommodation, please make your request as far in advance of the posted meeting date as possible.