FEBRUARY 19, 2001

    The City Council of the City of Columbia, Missouri met for a regular meeting at 7:00 p.m., on Monday, February 19, 2001, in the Council Chamber of the City of Columbia, Missouri. The roll was taken with the following results: Council Members JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, and CAMPBELL were present. The City Manager, City Counselor, City Clerk, and various Department Heads were also present.

    The minutes of the regular meeting of February 5, 2001, were approved unanimously by voice vote on a motion made by Mr. Campbell and a second by Mrs. Crockett.

    The agenda, including the Consent Agenda, was approved unanimously by voice vote on a motion made by Mrs. Crockett and a second by Mr. Campbell.


    Mayor Hindman welcomed Boy Scout Troop 25 from Grace Bible Church.

B40-01     Amending Chapter 23 of the City Code relating to sign regulations.
    The bill was given second reading by the Clerk.
    Mr. Beck explained that the Council had requested this amendment as it relates to signage on Providence Road, north of Bear Creek. The Planning and Zoning Commission's recommendation is to re-label this section of Providence as a collector street which would further restrict the size and height of signs.
    Mayor Hindman opened the public hearing.
    There being no comments, Mayor Hindman closed the public hearing.
    B40-01 was given third reading with the vote recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL. VOTING NO: NO ONE. Bill declared enacted, reading as follows:

B41-01     Amending Chapter 29 of the City Code relating to parking and screening requirements.
    The bill was given second reading by the Clerk.
    Mr. Dudark explained that this amendment stems from a communication received from the Board of Adjustment. One issue deals with the interpretation of screening for a parking area - whether screening is required when such is 50 feet or more away from a residential use. He explained that a comma had simply been left out of the ordinance. Mr. Dudark noted that the Board has been making the proper interpretation, but the change will clarify it for them.
    Mr. Dudark reported the second item pertains to the amount of parking required when a use is not specified. Currently, the Director of Public Works requires five parking spaces. The amendment being proposed will require two spaces rather than five.
    Mr. Dudark explained the last item relates to the amount of required parking for swimming facilities. He noted the current ordinance requires one parking space for every 100 square feet of building area. Mr. Dudark pointed out that building area has not been a good measure of parking demands for a facility. This particular issue has created a lot of interest in the community. He commented that Joanne Macher, who is the owner of a local aquatic facility, has done a substantial amount of research on the subject. After review by staff, the issue was divided into two different categories -- outdoor and indoor pools.
    Mr. Dudark reported the first section of the ordinance would establish a base number of one parking space per 150 square feet of water surface area. This number would increase as amenities are added, i.e., zero depth entry, diving board, concession stand, tennis courts. The second section proposes to reduce the amount of required parking if access to the facility is limited to a residential area.
    In regards to indoor pools, Mr. Dudark explained the base number for parking is proposed to be one space for every 200 square feet of water surface area. He noted that if additional amenities are being provided in the overall complex (cardiovascular area, weight room, game courts, etc.), additional parking will be required. He said parking would be triggered by whether or not those facilities are included in the overall complex. Mr. Dudark remarked that a 20% reduction in parking would be applied if a portion of the pool is devoted to training or therapy. However, this would not be true for a pool serving a residential area as those patrons would not usually walk to the facility during the winter.
    Mayor Hindman noted that attorneys from both sides of the issue had requested that this issue be tabled.
    Mr. Coffman commented that he had been impressed by the amount of research Ms. Macher had done. He would be interested to hear Mr. Dudark's analysis of it.
    Mr. Janku spoke in favor of continuing the issue so that more information can be obtained. He complimented Ms. Macher on the work she had done. He wondered about the amount of parking that would be required for an indoor athletic club as compared to pools. Mr. Janku thought further study is still necessary in regards to the demand for parking that is generated by those types of facilities.
    Mayor Hindman opened the public hearing.
    Joanne Macher, owner of Macher Aquatic Center at 3015 Chinaberry, reported that she did not ask to have this issue tabled. She explained her research and referred the Council to Appendix C, Item C, regarding the formula for parking ratios at the Jefferson City YMCA and the Columbia Community Recreation Center. Ms. Macher noted that both of the facilities plan to have swimming pools as well as aerobics, cardiovascular and weight rooms. She said that the Jefferson City YMCA has one parking spot for every 343 square feet. She reported the facility actually contains about 51,000 square feet, so the parking ratio would drop to just under one for every 300 square feet. Ms. Macher commented that the Columbia Recreation Center was approved for one parking spot for every 300 square feet.
    Mr. Campbell asked Ms. Macher if she had been in negotiations regarding this issue. Ms. Macher said she had not, and was surprised to hear about the proposal to table this item.
    Mr. Janku asked Ms. Macher if the Council were to table the issue for two weeks, whether it would cause a problem for her. Ms. Macher responded that if two weeks would help the Council to make a more informed decision, she would not oppose that. However, she would also be agreeable if the Council voted on the amendment this evening.
    Skip Walther, an attorney with offices at 700 Cherry, spoke on behalf of Mr. and Mrs. Larry Benton. He confirmed that the Benton's have not been negotiating with Ms. Macher nor did he feel that would be appropriate as the proposed ordinance would not only affect Ms. Macher's facility, but all other future facilities in Columbia. Mr. Walther stated his request to table was initiated because his clients were not aware the process was ongoing until they saw the advertised public hearing before the Planning and Zoning Commission. He said his clients had not participated in the drafting of this contemplated legislation as Ms. Macher had done to a substantial degree. While that is appropriate for citizens to do, especially in light of her proposed development, Mr. Walther said it is disconcerting that somebody who has a financial stake in the outcome of a particular piece of legislation is the only one advising the City or providing public input. It seemed that it would be perfectly appropriate for the Council to seek additional public input. Mr. Walther remarked that his clients would like to have this opportunity because they do not feel the parking requirements under the proposed ordinance are adequate for an outdoor pool as it would provide for no more parking spaces than currently exist at Ms. Macher's facility. The Benton's do not feel that to be an appropriate number of parking spaces given the traffic that frequents the facility. Mr. Walther indicated his clients would appreciate the opportunity to discuss the issue with staff.
    Mr. Campbell noted that the parking at Ms. Macher's outdoor pool is already in place, so anything applying to outdoor pools in this proposed ordinance would not apply to the existing pool. Mr. Walther said that was correct, but if his clients' experience is consistent with the experience of future subdivisions within the City, it would be instructive on whether or not the parking requirement is appropriate for future developments.
    Mr. Coffman asked Mr. Walther whether the Benton's have an opinion on the proposal for the indoor pool. Mr. Walther replied they are not aware of the specifics of the proposal. He believed that analysis still needed to be done.
    Rebecca Weatherspoon, 2504 Lacewood, asked the Council to table the issue because she had not heard about it being on the agenda until late this afternoon. She had not seen the proposed changes recommended by the Planning and Zoning Commission.
    Darren Loup, 2100 Creasy Springs, spoke in favor of the proposed amendments. He explained his experience with swimming pools over the last few years as both of his children are involved competitively. He asked the Council to pass the ordinance this evening.
    Jim Sholes, 116 Park Hill, spoke on behalf of the Macher Aquatic and Fitness Center. He supported the proposed amendments.
    Mayor Hindman closed the public hearing.
    Mr. Coffman made the motion that B41-01 be tabled to the March 5, 2001, meeting. The motion was seconded by Mr. Janku.
    Mr. Campbell noted that while Ms. Macher had done a lot of work, the Planning and Zoning Commission had also examined the issue very carefully and thoughtfully before making their recommendation. He said staff had also spent a lot of time and effort on the issue. Regarding the comments about the need for additional time, Mr. Campbell commented that this issue is not a new subject as it has been thoroughly discussed at Planning and Zoning as well as by other entities.
    Mr. Janku expressed concern about inadequate parking being provided at facilities where there are other amenities such as aerobic, spinning and weight rooms. He thought the case had been made that the pools are fairly well done.
    Mr. Dudark pointed out that this ordinance only applies to swimming pools and not to fitness and recreation centers. He said the primary use would have to be a swimming pool for this ordinance to apply. Regarding the City's recreation center, Mr. Dudark indicated the ratio of one space per 300 square feet came out of research done by the City's architect. He noted parking was included as part of the C-P plan for the project.
    Mr. Janku asked which definition Wilson's South facility would apply to. Mr. Dudark responded that it is a multi-purpose facility, so it would be considered a recreation center containing a number of amenities. He believed one parking space per every 300 square feet of building space would be the correct figure. Mr. Dudark remarked that had it been just an indoor pool with some ancillary, smaller spaces, he thought the swimming pool classification would apply.
    The motion to table, made by Mr. Coffman, seconded by Mr. Janku, was passed by voice vote.

B50-01     Authorizing construction of water main serving Vanderveen Crossing, Plat 6; authorizing payment of
                 differential costs.
    The bill was given second reading by the Clerk.
    Mr. Beck spoke about the City's policy for paying the differential costs for a larger water line. In this case, the differential cost is estimated at $26,107 and financing for the project will come from Water and Electric funds.
    Mayor Hindman opened the public hearing.
    There being no comments, Mayor Hindman closed the public hearing.
    B50-01 was given third reading with the vote recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL. VOTING NO: NO ONE. Bill declared enacted, reading as follows:

B56-01     Amending the FY 2001 Budget, including the CDBG Action Plan.
    The bill was given second reading by the Clerk.
    Mr. Beck noted that the proposed amendments were discussed at a work session with the Council at an earlier date. Recommended changes include creating a Community Development Coordinator position in the Planning and Development Department, and adding two engineering aides in the Public Works Department. The Community Development Coordinator will be funded from existing administrative block grant funds. A portion of the funding for the engineering aides will be collected from fees associated with new utility companies and from Boone County Regional Sewer District reimbursements. Mr. Beck reported that staff also recommends pro-rating $20,000 from the Utility Customer Services fund balance for extended services of a consultant as well as training. This would be part of an ongoing utility billing improvement program.
    In regards to the CDBG Action Plan, Mr. Beck explained staff recommends amending it to include an additional $522,250 for the purchase of a site for the new Health Clinic. He reminded the Council they had previously reprogrammed funds set aside from the Health Facility account because these had not been spent down timely. The funding was used to complete the upgrade of the Armory Building. This proposal will return and slightly increase CDBG funds for the health facility. Mr. Beck explained that a number of years ago, $582,000 in local use tax monies had been set aside for the purchase of such. He noted that if the Council approves this amendment, the City would have $1.3 million to proceed with the acquisition of property for the facility. Mr. Beck displayed an overhead showing the changes being proposed to the Action Plan.
    Mayor Hindman opened the public hearing.
    There being no comments, Mayor Hindman closed the public hearing.
    B56-01 was given third reading with the vote recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL. VOTING NO: NO ONE. Bill declared enacted, reading as follows:

(A)     Construction of sanitary sewers in Sewer District No. 152 (Spring Valley Road and West Broadway area).
    Item A was read by the Clerk.
    Mr. Patterson explained the project as the replacement of a private common collector sewer line at an estimated cost of $30,000. Under policy, Mr. Patterson said the project will be divided equally between the sewer utility and the three property owners. The maximum per square foot tax bill will be 34 cents which will result in special assessments in the amount of $4,500-$5,500 per lot, depending upon the actual cost of the project. If the Council wishes to proceed with the project, a public hearing will be held after construction to establish the rate of the special assessments. At that time, Mr. Patterson reported the Council would have to determine that benefits have accrued to the properties. Those benefits would include that the elimination of the private common collector will add value to the properties, the new line will relieve homeowners of the financial responsibility for maintaining the private collector and the potential liability from health hazards that can occur from stoppages that are a frequent result from heavy rainfall.
    Mayor Hindman opened the public hearing.
    There being no comments, Mayor Hindman closed the public hearing.
    Mr. Campbell made the motion that staff be directed to proceed with final plans and specifications for the project. The motion was seconded by Mr. John and approved unanimously by voice vote.

(B) Construction of Rollins Road from Rothwell Heights to Colonial Gardens.
    Item B was read by the Clerk.
    Mr. Patterson explained that the purpose of this public hearing is to determine the necessity for the construction of Rollins Road from Rothwell Heights Subdivision to Colonial Gardens Subdivision, including a traffic calming project outside of the street construction limits. He noted Rollins Road has been on the City's Major Thoroughfare Plan for many years. He pointed out that the project has historically been opposed by residents of the area.
    Mr. Patterson reported that staff worked very closely with several representatives of the neighborhood for the past year. He said there is not unanimous support for the project, but he thought his department had established a good dialogue with the area residents in an attempt to address as many concerns as possible. One of the primary concerns with the project is the anticipated increase in volumes of traffic and speeding in the neighborhood. Mr. Patterson indicated that staff believed the accessory traffic calming project will address those concerns. The street project will consist of about 1,900 feet of new roadway which will connect existing segments of Rollins Road to both of the abutting subdivisions. The proposal also includes the construction of approximately 230 feet of Altai Drive which would connect Rollins with Broadway Farms to provide another accessory circulation route.
    Mr. Patterson reported the traffic calming elements of the project will include a roundabout, a landscaped median, and an excessive standard curvature, both vertical and horizontal, to discourage speeding. There will also be traffic calming at either end of the project in the form of landscaped medians and a small roundabout at Westport. The street section being recommended as a result of discussions with the neighborhood associations is a divided roadway with two, 16 foot traffic lanes and a landscaped median. This would include a five foot sidewalk on the north side and an eight foot pedway on the south side. Mr. Patterson explained that Altai Drive would be constructed to the standard 32 foot width. Beyond the limit of the project, he commented that staff proposes that traffic calming be included in this area as well.
    Mr. Patterson indicated that for the section of Rollins Road along the west end (its intersection with Scott Boulevard), staff recommends a series of calming devices that would include landscaped medians, small roundabouts and speed humps. The landscaped medians cannot be continuous because they have to be placed in such a way as to allow access to driveways. Mr. Patterson noted that there will also have to be parking restrictions in the areas of the landscaped median. It is believed that it would be effective, not only in the reduction of speed on the street, but also in distinguishing the residential character of the street as opposed to having it continuous from a commercial area to the west end as development occurs.
    Mr. Patterson noted that the Broadway Farms Subdivision would be the target of the second area of traffic calming. He explained that staff recommends a series of speed humps and landscaped medians. The medians would be at the entrances of Broadfield and Fairview Roads. The third traffic calming area is the section east of the proposed street improvement on Rollins between Westport and Fairview. The recommendation calls for a small roundabout at Westport and Rollins, a landscaped median between Cambridge and Concord, with marked crosswalks to be placed at the intersections of Westport and Concord with Rollins Road.
    Additionally, Mr. Patterson stated staff has taken into consideration the transition at the east end of the project by bringing the pedway into an intersection that could be extended southward through the park area if desired. This would be transitioned back to a sidewalk by narrowing the existing pavement on Rollins so it would come into an intersection with a roundabout to continue the sidewalk system through the area. Mr. Patterson noted this aspect of the project would preserve the trees currently along Rollins and provide an added calming effect to traffic entering the area.
    Mr. Patterson reported the cost of the street portion of the project is estimated at $618,500, traffic calming is estimated to be an additional $80,960, for a total project cost of $699,450. He indicated that approximately $30,000 would be covered by tax bills to the adjacent property owners. Mr. Patterson noted that the Hy-Vee development is required to pay one half or up to $15,000 of the costs for traffic calming in the Broadway Farms area. The balance of $654,000 would be from previously appropriated funds, of which $525,000 has already been appropriated, and approximately $129,350 would be from other designated annual street, sidewalk and traffic safety funding programs.
    Mr. Patterson explained that because Rollins Road is classified a collector street on the Major Thoroughfare Plan, property owners are subject to special assessments for the cost of curb and guttering or its equivalent. The amount of the street portion on Rollins Road is not to exceed $15 per abutting foot. Mr. Patterson stated that Altai Drive is a local residential street and the tax bill for that improvement has been determined to be $30 per abutting foot. He pointed out that most of the property that is subject to the tax bill is City property. In order for the Council to make the special assessments, a public hearing will be scheduled after construction is complete to determine benefits. The obvious benefit would be access to the city street system plus the pedestrian connections to the residential neighborhoods in the area.
    Mr. Campbell asked what would be done at the intersection of Rollins Road and Scott Boulevard. Mr. Patterson responded the proposal calls for a landscaped median. He noted that staff considered placing the median at the intersection, but that would eliminate the possibility for left turns out of the neighborhood. In addition, it would not really prevent traffic from coming in as much as it would be a disadvantage for the residents of the area. As traffic is expected to increase on Scott Boulevard, motorists wishing to turn right would be blocked by anyone trying to turn left. Mr. Patterson indicated that as development of Westbury Village occurs, staff will propose intersection improvements to include a median and turn lane. He said it is important to protect the integrity of the residential neighborhood, but accommodations will still need to be provided for neighborhood residents so they will be able to get out at the intersection.
    Mayor Hindman opened the public hearing.
    Sarah Lang, 1012 Westport, spoke on behalf of two organizations -- the Rollins Road Citizens Committee comprised of residents from Colonial Gardens, Rothwell Heights, and Broadway Farms subdivisions, and the Eco Recreation Park Committee which is a group involved with the planning and development of the Russell property. She noted the Park Committee has concerns about the project since the street extension bisects the northeast corner of the Russell Park property. Ms. Lang spoke in support of the planning process. She noted that the Rollins Road Committee has worked closely with Public Works and they were very pleased with this department's cooperation and communication. Since Rollins Road was never built to completion, both Rothwell and Fairview subdivisions (Colonial Gardens) were allowed to develop in a protected fashion. For over 30 years, Ms. Lang commented that the subdivisions grew separately, each containing as many cul-de-sacs and stub streets as they do thru streets. She spoke about the significant amount of change that will affect this area of the City when combined with the surrounding residential and commercial developments, the eventual development of the Russell Park area, and the City's desire to extend Rollins Road. When it became evident in June that the City intended to move forward with the project, the Rollins Road Citizens Committee was formed. While their opinions varied, Ms. Lang said the group agreed on one thing -- they wanted a say in the design process. Residents realize the cost of the project exceeds the City's original expectations, but she pointed out that the enhancements for traffic calming, landscaping and pedestrian and bicycle accommodations along the extension of the road amounts to just 15% of the estimated cost. Ms. Lang reported that is a small price to pay to assure the protection of the established neighborhoods.
    Mr. Campbell thanked Ms. Lang for all of the work she has done on the project.
    Frank Schmidt, 801 Westport Drive, noted that his home is located at the eastern terminus of the extension. As past president of the Fairview Neighborhood Association, he was involved in Columbia's first traffic calming project at Westport and Yorktown Avenue. Mr. Schmidt asked that traffic calming be a top priority in regards to this project. He commented about the amount of commercial development in the neighborhood. Mr. Schmidt displayed a representation of the intersection of Rollins Road and Scott Boulevard and proposed that the median be located as far west as possible. He thought the pedway was also an important aspect of the project because it creates the psychological expectation that this is something other than a freeway. The traffic calming in Colonial Gardens is also very important, not only to manage traffic, but for the safety of the children attending Fairview School. Mr. Schmidt asked that the traffic calming be done before the road is finished to whatever extent possible, and that the pedway construction be coincident with the road construction.
    Mr. Campbell thanked Mr. Schmidt for the many ideas he contributed toward the project.
    Kelly Mescher, 308 Stalcup, President of the Rothwell Heights Neighborhood Association, said the residents of Rothwell Heights were polled for their reaction to the project. She reported the neighborhoods are fairly divided in that the people on Rollins are not very pleased with the proposal because they live on the wide end of the street, and the others would prefer that traffic be moved away from their homes. Ms. Mescher stated the best residents could hope for was the traffic calming and enforcement of reduced speeds.
    Jan Benson, stated she lives on West Rollins, near Concord. She spoke on behalf of the children walking to Fairview School. Ms. Benson was troubled by the plan for a landscaped median at Concord and Rollins. She noted a large pine tree which would prevent the children from seeing approaching traffic and visa versa. Ms. Benson asked that the intersection be made a four-way stop or that the pine tree be removed.
    Kent Collins, 4203 W. Rollins, explained that he lives one block from Scott Boulevard. Mr. Collins stated that the plan hurts the neighborhood along Rollins Road in Rothwell Heights. He agreed it would help to move the traffic island at the intersection of Scott Boulevard and Rollins Road as far west as possible. Mr. Collins expressed support for the traffic calming plans.
    Robert Wells, 707 Westport, wondered if this was the right time to spend $700,000 for a road through park property prior to determining how the land will be used.
    Stacy Glover, 3405 Kunlun, explained that her specific area of interest has been in Broadway Farms and the traffic calming devices along Kunlun. She reported that she used to live in an area where traffic calming devices were installed in the neighborhood. Ms. Glover expressed support for such. She asked the Council to direct the staff to continue with final plans and specifications.
    Phil Fichter, 3005 Yorktown, also thought traffic calming should be a priority for the project. He was especially concerned about the landscaped median near Rollins at Scott. Mr. Fichter asked that the median be moved as far west as possible so it can be seen from Smith Drive. Furthermore, elimination of the left turn lane would be a deterrent to traffic. Mr. Fichter also voiced concern about the children crossing at Rollins and Concord.
    Kathy Oxinia, 3009 W. Rollins, echoed the concern regarding a four-way stop at Rollins and Concord.
    Mayor Hindman closed the public hearing.
    Mr. Campbell complimented the neighborhoods and the City staff. He said they had worked very hard to put together the best package possible. Mr. Campbell remarked this innovative project will be the first of its kind in Columbia. He agreed the traffic calming plans for Concord and Rollins should be re-evaluated. Mr. Campbell suggested a raised crosswalk as he was not sure a four-way stop would be enough.
    Mr. Campbell made the motion that staff be directed to proceed with the project with two changes; that they look closely at moving the median at Rollins and Scott further west, and that they re-examine the plans for Concord and Rollins. The motion was seconded by Mr. Janku and approved unanimously by voice vote.

B45-01     Confirming the contract of Curtiss-Manes-Schulte, Inc. for the construction of the Columbia
                 Community Recreation Center.
    The bill was given second reading by the Clerk.
    Mr. Beck explained that an amendment sheet had been prepared which would incorporate three add-ons -- a second gymnasium, an additional multi-purpose room and an expansion of the walking/jogging track. This would increase the project amount from $8,256,392 to $8,918,129. He explained that a press conference had been held earlier in the day announcing that an additional $531,000 had been raised for these amenities.
    Mayor Hindman made the motion that B45-01 be amended per the amendment sheet. The motion was seconded by Mr. Campbell and approved unanimously by voice vote.
    Mayor Hindman was hopeful more contributions to this project could be announced in the not too distant future. He thanked the donors and noted that Karen Taylor had been in charge of the fund raising. He noted she had done an excellent job.
    Mr. Campbell complimented Mayor Hindman and the Committee for their hard work.
    B45-01, as amended, was given third reading with the vote recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL. VOTING NO: NO ONE. Bill declared enacted, reading as follows:

B51-01     Confirming the contract of Wisch and Vaughan Construction Company for the construction of Fire
                 Station No. 8; appropriating funds.
    The bill was given second reading by the Clerk.
    Mr. Beck explained that after the bids were opened, it was discovered that they came in $117,440 over the amount that had been set aside for the project. Working with the staff and the architect, recommendations were made as to how to proceed with a combination of cuts and alternative funding. These cuts total $23,500 making the total bid award $1,057,500. When the station was designed, Mr. Beck explained that an area had been identified within the building for use as a police sub-station. The calculated cost of that was $13,600. He recommended that this amount be paid out of the contingency fund, and that the additional $80,340 should come from the Fire Department Equipment Fund. Mr. Beck noted that the fund had money remaining after the major equipment for the station had been taken care of.
    Mr. Janku made the motion that B51-01 be amended per the amendment sheet. The motion was seconded by Mrs. Crockett and approved unanimously by voice vote.
    Eric Miller, project manager with Peckham and Wright Architects, offered to answer any questions.
    B51-01, as amended, was given third reading with the vote recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL. VOTING NO: NO ONE. Bill declared enacted, reading as follows:

    The following bills were given second reading and the resolutions were read by the Clerk.

B42-01     Approving a replat of a portion of Lot 1 of Garth's Subdivision; authorizing a performance contract.
B43-01     Approving a replat of Lot 8 Sedona Villas Plat 1.
B44-01     Authorizing an amendment to the agreement with Con-Agg; appropriating funds.
B46-01     Vacating a sanitary sewer easement within Columbia Mall; accepting a grant of easement for sewer
B47-01     Accepting easements for water utility purposes.
B48-01     Authorizing an agreement with R/S Electric Corporation for the lease of generator equipment for
                 Shelter Insurance project; appropriating funds.
B49-01     Appropriating funds for the repair of economizer #6 at the Municipal Power Plant.
B52-01     Accepting easements for drainage, sewer, utility and street purposes.
B53-01     Confirming the contract with N-J Wilson Contracting, Inc. for the construction of water main along
                 Sunflower Street from Route E to Mayberry Drive.
B54-01     Authorizing an agreement with Boone County for JCIC clerical services.
R27-01     Setting a public hearing: construction of 8-inch water main in RTW Addition, Plat 1.
R28-01     Setting a public hearing: construction of a sewer extension to serve the Ameren Columbia Energy
R29-01     Setting a public hearing: construction of an 8-inch water main to serve Tribune Publishing Company.
R30-01     Setting a public hearing: construction of a 12-inch water main at Spring Creek, Plat 2.
R31-01     Setting a public hearing: request for voluntary annexation of land on west side of Scott Boulevard
                 and north side of Route KK.
R32-01     Setting a public hearing: American Legion Post 202 Sanitary Sewer Project.
R33-01     Setting a public hearing: 2000 CDBG and HOME Performance Report.
R34-01     Authorizing Adopt-A-Spot agreements with Insurance Professionals of Mid-Missouri, Columbia FFA
                 Chapter, and State Farm Insurance.
R35-01     Authorizing assignment of the social service contract with Community Harvest Food Pantry.
R36-01     Authorizing an agreement with the Holiday Inn Select-Executive Center for the reservation of the
                 Expo Center for the 2002 & 2003 Columbia Values Diversity Celebration.

    The bills were given third reading and the resolutions were read with the vote recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL. VOTING NO: NO ONE. Bills declared enacted and resolutions declared adopted, reading as follows:

R37-01     Approving the establishment of the Dubradis Neighborhood Association.
    The resolution was read by the Clerk.
    Mr. Beck noted staff recommended that the request be approved.
    Tim Hulen, 1304 Duval Court, explained that the members living on Duval Court wanted to have their names withdrawn from the membership list. He submitted a petition to the Clerk to confirm that request. Mr. Hulen said residents on this street thought the association was being established for the sole purpose of opposing the Dublin Street park. He remarked that the individuals living on Duval Court would prefer that the park be developed, and for that reason they could not be a part of the Dubradis Neighborhood Association.
    There was some discussion about whether a neighborhood association has to be of a certain size and the possible need for geographic guidelines.
    Mr. Campbell made the motion to amend R37-01 by adding the following language to Section 1: "...subject to the condition that the bylaws be amended to delete Duval Court from the boundary of the Association." The motion was seconded by Mr. Janku and approved unanimously by voice vote.
    The vote on R37-01 was recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL. VOTING NO: NO ONE. Resolution declared adopted, reading as follows:

R38-01     Authorizing an agreement with Broad Building Supply and acquisition of title to Broad Building spur
    The resolution was read by the Clerk.
    Mr. Malon explained that there was a difference of opinion in regards to a fee due for a privately owned spur that was constructed by Broad Building Supply on leased land from COLT. Since the siding would be useful to the railroad for car storage, Mr. Malon said a deal has been negotiated wherein the title for the property would be transferred to the Columbia Terminal. Mr. Malon reported the City would own and maintain the track with the provision that Broad Building Supply could lease it back for $50 per year to ensure their access to the property. He noted that the Railroad Advisory Board reviewed the issue and recommended approval.
    The vote on R38-01 was recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL. VOTING NO: NO ONE. Resolution declared adopted, reading as follows:

R39-01     Authorizing consent to the assignment of the PCS Tower Lease of Space at City Fire Station 6.
    The resolution was read by the Clerk.
    Mr. Beck explained that this was simply a change in ownership and that the Council has to approve transfers of this nature.
    The vote on R39-01 was recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL. VOTING NO: NO ONE. Resolution declared adopted, reading as follows:

    The following bills were introduced by the Mayor, unless otherwise indicated, and all were given first reading:

B57-01     Authorizing acquisition of easements for construction of Sewer District No. 155.
B58-01     Authorizing acquisition of easements for American Legion Post 202 Sewer Project.
B59-01     Authorizing agreements with Missouri Department of Natural Resources and Mid-Missouri Solid
                 Waste District; appropriating funds.
B60-01     Approving Change Order #1 to contract with J.C. Industries for Brown Station Road Improvement
B61-01     Accepting and approving Engineer's Final Report; authorizing Change Order #1 for Paris Road at
                 Hinkson Avenue Intersection Improvement Project.
B62-01     Authorizing payment of differential costs for improvements in RTW Addition, Plat 1 to Lote
B63-01     Granting an easement to the McBaine Levee District.
B64-01     Accepting easements for utility purposes.
B65-01     Accepting Deed of Dedication for water main at Stonecrest, Plat 1; approving Engineer's Report; and
                 authorizing payment of differential costs.
B66-01     Authorizing a sewer extension near Brown Station Road at the Rheochem plant for the Ameren
                 Columbia Energy Center; appropriating funds.
B67-01     Authorizing construction of 8-inch water main to serve Tribune Publishing Company; authorizing
                 payment of differential costs.
B68-01     Authorizing construction of 12-inch water main for Spring Creek, Plat 2; authorizing payment of
                 differential costs.
B69-01     Authorizing an agreement with Sverdrup Civil, Inc. for the design of a concrete water storage
                 reservoir; appropriating funds.
B70-01     Authorizing an agreement with Ameren Energy Fuels & Services to dispose of ash at the Municipal
                 Power Plant in exchange for S02 allowances.
B71-01     Rezoning on east side of Providence outer roadway south of Nifong Boulevard from C-1 to C-P and
                 C-P development plan.
B72-01     Placing property on north side of Stadium Blvd, west of Blackfoot Road in district MU.
B73-01     Approving a Replat of Plat 3 of Pratt's Subdivision.
B74-01     Amending Chapter 29 of the Code to define a "Temporary Shelter" and determine the district in
                 which such uses shall be allowed.
B75-01     Approving vacation of part of sanitary sewer easement on the west side of Old Highway 63, south of
                 Grindstone Creek.
B76-01     Authorizing agreement with Peckham and Wright Architects, Inc. for restoration plans of the Boone
                 Home; appropriating funds.
B77-01     Accepting easement for placement of emergency outdoor siren at Jefferson Commons.
B78-01     Authorizing an amendment to the contract with the Missouri Department of Health.

(A)     Intra-Departmental Transfer of Funds Requests
    Report accepted.

(B)     Voluntary Annexation - Lake of the Woods Area
    Mr. Beck summarized the report and explained the proposed implementation plan. The developers and some adjacent property owners will agree to voluntary annexation provided the City agrees to several conditions. The first condition relates to the extension of sewers to the 80-acre point within two years of annexation. A portion of this sewer work would be paid for by the developers. The second condition pertains to a cost sharing project wherein several streets in the area would be extended. Mr. Beck reported the next condition involved a waiver to the beverage deposit ordinance for a period of seven years for existing or new retail stores in the annexed area. The final condition entailed that the annexed areas would be zoned in a like manner as to what currently exists, and that prevailing C-P plans that have been approved by the County be upheld. Mr. Beck indicated the applicants have requested that the Council respond to these conditions in order to determine whether they should proceed with the Regional Sewer Plant or continue working with the City.
    Mrs. Crockett believed the Council had previously considered a waiver to the beverage deposit issue with these same people. She thought if the City made exceptions to the ordinance for one group, they would have to make them for others. She did not think this waiver would be fair to the businesses in Columbia that have had to comply with the ordinance. Mrs. Crockett observed the extension of sewers to the 80-acre point was a good enough incentive for annexation. She indicated she could support all the conditions except for the one relating to the deposit ordinance.
    Mr. John spoke of his support for the waiver to the beverage deposit ordinance because there is a convenience store across the street from the area in question that will not be annexed into the City. He said the store to be annexed will already be at a disadvantage because they will have to charge City sales tax, and the store across the street will not have to. Mr. John noted the area in question comprises 40-50 acres of commercial property. If the annexation does not occur, the City could stand to lose $2 million worth of sales tax per year, and the same amount in property taxes in 10 to 15 years when the property is completely developed. He commented that if the City does not support the conditions, there would be no incentive for annexation unless it is a planned annexation. Mr. John did not see that happening well past the seven year period. He reported the Council had granted fire works exemptions in order to encourage annexation, and he thought a deposit ordinance exemption could be made for the same reason.
    Mayor Hindman understood the arguments on both sides of the issue, but he believed the commercial property is so significant to the future of Columbia that he thought a case could be made for the exemption. However, he asserted the seven year exemption was much too long, and allowing that exemption to stores already within the City limits that are 3,000 feet from the annexed area is too great a distance. Mayor Hindman remarked that if the Council is to entertain an exemption at all, it should be coupled with a full-blown effort to annex the other commercial areas.
    Mr. Campbell noted there are three convenience stores in this area that would be outside the City limits.
    Mr. Coffman commented that if this exemption is granted, there are several other situations that might have to be reviewed as well. He did not think there was an established business in the area that would need to be grandfathered.
    Mr. Janku shared the concerns raised by Mrs. Crockett about the fairness of the deposit issue to existing businesses.
    Mayor Hindman made the motion that staff be directed to draft an ordinance from which public debate could begin. The motion was seconded by Mrs. Crockett and approved unanimously by voice vote.

    Upon receiving the majority vote of the Council, the following individuals were appointed to the following Boards and Commissions:

Collins, Nan C., 1201 Paquin, Ward 1 - term to expire 3/1/04

Sanders, Robert A., 210 N. Old Hwy. 63, Apt. 22 - Ward 3 - term to expire 6/15/02

Schatz, James R., 1407 Longwell, Ward 4 - term to expire 12/31/01

Scruggs, Marie M., 1913 Vassar, Ward 4 - term to expire 3/1/03

    Ms. Crayton gave the Clerk several "Take Back Our Neighborhood" petitions that had been signed by residents concerned about the unlawful activities occurring in the first ward. She indicated other petitions are still being circulated for signatures which she will turn in at a later date. Ms. Crayton invited the public to attend a meeting the group is sponsoring on the 26th.
    Mr. Janku mentioned that he had brought up an issue a few weeks back regarding some potential development on the Business Loop and whether the City could preserve a corridor for sidewalks if it is not required by ordinance. Mr. Patterson replied that staff conveyed the City's strong desire to maintain a corridor for a sidewalk. He had heard of no activity since that last contact. Mr. Janku suggested that a policy change be brought forward to ensure that it will happen.
    Mrs. Crockett asked if MoDOT supports sidewalks on the Business Loop. Mr. Patterson responded MoDOT would allow the construction of walks if the City obtained a permit, but they would not participate in the cost unless it is an approved enhancement project. He knew of no reason where MoDOT would not allow a walk.
    Mr. Janku commented the Council has been working to find funding for this project for some time, and he would hate to see something happen now that would create problems. Mr. Beck reported that in a meeting last week with MoDOT representatives, it was communicated that the City planned sidewalks along the Business Loop. He noted the State would entertain an enhancement application for such a project.
    Mr. Patterson said he would check on the status of the property.
    Mayor Hindman mentioned the National Crime Prevention Council and explained that this organization specializes in helping problem neighborhoods. He said the group works closely with the Department of Justice and believe in two different concepts on how to reduce crime in such neighborhoods. One of the important elements is that the neighborhood itself must act, not just the City. Mayor Hindman explained that they have established a training program based on environmental design and community planning. He reported representatives would come into the neighborhood and offer advice on methods for correcting problems. Mayor Hindman noted that the program is highly recommended by the National Institute of Justice.
    Mayor Hindman made the motion that the staff be directed to investigate the program further and report back with their findings. The motion was seconded by Mr. Campbell and approved unanimously by voice vote.
    Lori McLean, 5601 Teton, spoke about the Lake of the Woods annexation issue. She reported that her neighborhood is very quiet and residents want to preserve their quality of life. Ms. McLean was fearful residents would be sandwiched between a very large commercial district and an extension of Stadium. Mr. Janku suggested that a contact person's name be forwarded to City staff so residents could be included in ongoing discussions about the proposed annexation.
    William Woodward, 200A Unity, reported on a meeting in the first ward where it was agreed there was less crime in this area when the Police Department's Fourth Squad was active.
    The meeting adjourned at 10:05 p.m.

                                                                                            Respectfully submitted,

                                                                                            Penny St. Romaine
                                                                                            City Clerk