INTRODUCTORY
The City Council of the City of Columbia, Missouri met for
a regular meeting at 7:00 p.m., on Wednesday, July 5, 2000, in the Council Chamber
of the City of Columbia, Missouri. The roll was taken with the following results:
Council members CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, and CROCKETT
were present. The City Manager, City Counselor, City Clerk, and various Department
Heads were also present.
APPROVAL OF MINUTES
The minutes of the regular meeting of June 19, 2000, were
approved unanimously by voice vote on a motion made by Mr. Campbell and a second
by Mrs. Crockett.
APPROVAL AND ADJUSTMENT OF AGENDA INCLUDING CONSENT AGENDA
Mayor Hindman announced that R136-00 and R137-00 would be
added under the Consent Agenda.
The agenda, as amended, including the Consent Agenda, was
approved unanimously by voice vote on a motion made by Mr. Campbell and a second
by Mrs. Crockett.
SPECIAL ITEMS
None.
SCHEDULED PUBLIC COMMENTS
None.
PUBLIC HEARINGS
B195-00 Rezoning property located on
the west side of Old 63, approximately 700 feet south of Grindstone
Creek
from A-1 and C-1 to C-P.
The bill was given second reading by the Clerk.
Mr. Beck explained that the request on this 1.6 acre tract
was recommended for approval by the Planning and Zoning Commission on a 5-2 vote.
He noted the staff initially recommended denial of this request, however, after
the public hearing at the Commission meeting and the subsequent discussion, they
are no longer opposed to the request.
Mayor Hindman opened the public hearing.
Harriet Francis, an attorney with VanMatre and Harrison, spoke
on behalf of Roger Berg, the contract purchaser for the property. She explained
that the planned commercial zone the applicant is seeking includes an extremely
limited commercial use restricting it only to photographic services and accessory
retail sales that go along with those services.
Roger Berg, a Columbia resident since 1960, explained that
he started his own portrait studio at Vandiver Square Shopping Center in 1992.
He remarked that his son recently joined him in the business and expressed an
interest in a more permanent location for such. Mr. Berg explained that he and
his son are both staunch environmentalists and their intention is to construct
a rather small building that would have minimal impact on the area. He reported
the proposal includes an approximate 3,000 square foot building to allow for
the production of photographs. He noted all the print work would be done digitally
and they have no intention of using a photo lab of any kind.
Mr. Berg commented the concept for the new business would
be less of a retail business and more of a display photographic gallery. By displaying
work in an art gallery environment, he indicated they felt they would have the
potential of printing the photographs and reproductions of paintings for the
commercial decor market. He stated they would still be doing family portraits.
Mr. Berg noted that they are also in the business of reproducing digital reproductions
of fine art, and most of their customers would be commercial customers like interior
designers. He stated this location for the proposed studio would provide the
perfect back drop for outdoor environmental portraits, and the construction of
a deck is planned around the back side of the studio. In addition, he pointed
out that his son wants to reserve the right to eventually build himself a home
on the south side of the property at a later date.
Bruce Goebel, an architect with offices at 33 E. Broadway,
distributed to the Council a concept drawing. He stated that only 40% of the
property would be developed. The proposed studio will be located on the north
side of the property consisting of two levels that will fit with the grades of
the site. He explained the building will be situated between the rather large
trees and the park on the west side. Mr. Goebel indicated they are willing to
work with staff on low level lighting and maybe some alternative pavement types
to reduce drainage.
Mr. Campbell asked if the decks are included within the foot
print of the building. Mr. Goebel replied it would be in addition to the foot
print.
Mr. Janku asked about the parking and how people could differentiate
between the public and private lots. Mr. Goebel responded that would have to
be worked out. He explained the trade off -- if the lots were connected, that
would increase the amount of hard surface on the site. Mr. Janku asked if the
applicant has rights to two access points on Old 63. Mr. Goebel indicated that
was correct.
Mr. Coffman asked if most of the storm water would discharge
down to 63. Mr. Goebel responded that all storm water would run to the creek,
but at 40% development, the runoff should not be an issue. Mr. Coffman asked
about the sewer line location. He was told the engineer would respond to that
question.
Mr. Janku assumed the decks would be ground level decks. Mr.
Goebel said he did not see a flying buttress deck out the back. He said those
kinds of things would come back with the plan.
Dan Brush, an engineer with Brush and Associates, said that
sanitary sewers would need to be extended to the site. He said they have identified
two different locations for the sewer to come up, depending upon the type of
sewer and the amount of clearing and grading to take place. Mr. Brush indicated
they would work with City staff on the most appropriate location. He noted the
plan would require that there be some pavement and roof surface drainage.
Mr. Coffman said he had heard the sewer would not have to
be taken down the hill and into the park or down to the creek - that there might
be another way under the road. Mr. Brush said there were two alternates proposed;
a pressure sewer system that would not have to be laid on a specific grade or
alignment, the second system would have to be laid on a specific grade and alignment
-- a basic gravity sewer system. The latter would be the one that goes straight
down the creek to the end of the park. Mr. Coffman asked if the potential buyers
had expressed a preference. Mr. Brush said they had not done an analysis as to
which would be better, nor had they visited with the staff about which they would
prefer to maintain and have access to.
Mayor Hindman closed the public hearing.
Mr. Beck asked if the City would be maintaining the pressure
sewer line. He requested that this issue be spelled out when the plan comes back.
The consensus of the Council was that this is the best plan
they have seen for this tract, and that any questions could be addressed at the
time the plan is presented.
B195-00 was given third reading with the vote recorded as
follows: VOTING YES: CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT.
VOTING NO: NO ONE. Bill declared enacted, reading as follows:
A. Improvements to Flat Branch Park.
Item A was read by the Clerk.
Mr. Beck noted that this project would expand the park area
about one-half acre on the north side, toward Broadway along Fourth Street. The
plan calls for the removal of 29 parking spaces and the development of a green
area with walkway, benches, lighting, fencing, and landscaping.
Mr. Hood explained that the staff has worked closely with
members of the Trailhead Committee and the architect to develop this proposed
plan for the expansion of Flat Branch Park. He said it would include the area
currently occupied by the existing City parking lot. The proposal would convert
the majority of the site to open green space to be accessed through a series
of walkways with benches, park lighting, and an ornamental fence (brick and metal)
along the north side to separate it from the existing private parking lot. Mr.
Hood reported this proposal is compatible with the original park plan which features
a gazebo, open space, and a seating area long the creek. He also remarked that
a portion of the project involves the restoration and clean-up of the creek.
The estimated cost of the proposed expansion is $120,910, which includes $5,600
for removal or demolition of the parking lot, an allowance of approximately $46,000
for clean-up of any remaining contaminated soil, and $57,818 for development
costs. The total estimated cost also includes a 10% contingency on the whole
project.
Regarding available funding, Mr. Hood said the Trailhead Committee
continues to raise donations toward the project. He noted that $124,000 has previously
been appropriated for the project. Mr. Hood reported the Committee has now collected
an additional $36,900 in donations. Furthermore, staff just received notice that
the stream restoration portion of the project has been approved for a storm water
improvement grant in an amount up to $90,000. If contaminated soil is encountered
and clean-up is needed, Mr. Hood spoke about the potential for some of that cost
to be reimbursed through the Missouri Petroleum Storage Tank Insurance Fund.
Mr. Campbell wondered about the on-going maintenance costs
for the restrooms, gazebo, etc. He asked if Mr. Hood's budget has been adjusted
to cover those expenses. Mr. Hood responded the maintenance of the area will
be the responsibility of his department and he anticipated staff would frequent
this area on a regular basis. During the summer, he believed it would be at least
on a daily basis. Mr. Hood explained there are assigned clean up crews, and the
cost for the maintenance Mr. Campbell spoke about would come out of this budget.
He did not have a projected figure on the increased costs, but indicated staff
is prepared to ensure the park is properly maintained. Mr. Campbell believed
the additional cost would be substantial.
Mrs. Crockett asked if the restrooms would be locked at night
or if they would be open 24 hours per day. Mr. Hood said the restrooms would
most likely be open 24 hours per day. He indicated that it is staff's recommendation
that they be bid as an alternate so a decision has not been made as to whether
or not they will be built. Mr. Hood pointed out one concern about locking the
restrooms is that staff would have to be available in the evening to lock them.
He noted that other restrooms throughout the park system are not locked at night.
Mayor Hindman opened the public hearing.
John Ott, 212 Bingham, Chair of the MKT Trailhead Committee,
said the compromise that occurred between the Chamber and the Committee, with
the help of a few Council members, was a good solution. He believed the new parking
structure would serve the park well, in addition to the 43 parking spaces that
are available on Fourth Street -- adjacent to the park. He noted that the compromise
also provides for parking in the second phase of the park. Mr. Ott thanked the
Council for their support of the project.
Mike Shirk, Chair of the Columbia Chamber of Commerce, commented
the Chamber is very excited about the plan and they believe it will meet the
needs of the Committee and also the current and future parking needs for the
Chamber, REDI, and the Convention and Visitors Bureau. Mr. Shirk noted that the
Chamber Board is in full support of this project.
Mayor Hindman closed the public hearing.
Mayor Hindman referred to this project as the fruit of a successful
compromise suggested by Council Member John. He believed it would be a great
addition to the community.
Mr. Janku thought the potential for this park to host public
events would be similar to that of the Court House Square.
Mr. John noted that the conflict for parking between the area
businesses and the park users should be minimized due to the different types
of uses generated by those groups. He pointed out that the parking garage is
expandable.
Mr. Campbell commented that he is supportive of more green
space in the downtown area, but noted that in a time of tight budgets and limited
staff, this will be a significant undertaking for the Parks and Recreation staff
and an extensive use of personnel. He believed it was something the City should
budget for and be aware of the costs associated with such and accept them.
Mayor Hindman made the motion that the staff be directed to
proceed. The motion was seconded by Ms. Crayton and approved unanimously by voice
vote.
B. Development of a Community Recreation
Center
Item B was read by the Clerk.
Mr. Beck explained that a few weeks ago, a public presentation
had been made on the proposed plan for the new Recreation Center to be constructed
at the intersection of Ash Street and Clinkscales. He pointed out that the land
is centrally located and was purchased by the City some time ago, with half of
the property being donated and dedicated by Ron and Vicki Shy. Mr. Beck stated
the City was very appreciative of their generous donation. He noted that a ballot
issue had extended the one-fourth of one percent sales tax to fund this estimated
$10.5 million project.
Mr. Hood introduced the architectural team of Peckham and
Wright, who have been working with the staff in designing the Community Recreation
Center, and two members of Sverdrup CRSS, the lead firm on the design team.
Reed Voorheis, lead designer with Sverdrup, presented the
schematic design for the new Community Recreation Center. He spoke about the
site development plans, the building program and floor plans, as well as the
building exterior and cost estimate for the project.
Mr. Voorheis reported the site itself consists of about 19.5
acres. He explained that the team looked at the different aspects of the property
in respect to vehicular, pedestrian and bus access to the site, the location
relative to the community and adjacent properties, the orientation of the building
on the property, and the possible future expansion of the building.
Mr. Voorheis commented on the different floor plans that were
displayed to the audience. He noted the intent is to keep as much green space
as possible on the property. Mr. Voorheis reported the building program was pretty
much defined from the citizens survey that was taken some time ago, in addition
to the work by the building committee that invested numerous hours into this
project. The main components include a sizable indoor aquatic center, a gymnasium,
multi-purpose space, a game room, a babysitting room, offices for the facility,
and a flexible fitness area. Mr. Voorheis said they also looked at some expanded
program areas that would be contingent upon additional funds coming from outside
sources. He indicated all the components are geared toward a facility that everyone
in the community can enjoy.
For the exterior of the building, Mr. Voorheis reported they
prefer to utilize materials relevant to the area and the City, so they are looking
at brick, simulated stone, metal roofs, and tinted glass. He listed cost estimates
for the base package and estimates for the expanded facility.
Mr. Janku commented on Fenton, Missouri's new aquatic center
that also has an outdoor pool. He asked whether the indoor pool could be expanded
to include an outdoor pool. Mr. Voorheis responded that option had been considered
and it was thought that was something that could be accomplished. He explained
there could be a direct tie to the two pools so the user could go from the outdoor
pool to the indoor pool. Mr. Voorheis noted one concern is that the outdoor pool
would be located on a very prominent corner of the property and would be utilized
only three months out of the year, so for nine months out of the year it would
not be the most attractive thing to have on this corner. He indicated there was
a discussion about another portion of the site being better suited for an outdoor
facility. Mr. Janku asked if things could be shifted a bit on the site to allow
for future expansion to the south. Mr. Voorheis said they have allowed for expansion
to the north, but whether that is additional gymnasium space or other space is
undefined. He said there is room to the north and west to expand off of the building.
Mr. Janku feared they were closing options for adding programs because of the
proximity to Ash Street. He believed it made more sense to have the pools linked
together in terms of equipment, etc. Mr. Voorheis commented his firm is currently
working on a facility that has both an indoor and outdoor pool that are not connected.
He stated the facilities are located in a park, but there is a relative distance
between the two.
Mr. John noted that the game and babysitting rooms are not
located in controlled areas and people would be able to come and go from both
places without passing a desk. He saw that as an invitation to potential problems.
Mr. Voorheis explained that the babysitting area would have its own control within
the room (its own desk). He noted that the control desk will be adjacent to both
areas because these are areas both in need of visibility and control. Mr. Voorheis
pointed out the building has been laid out around the control desk so staff can
see directly into the game room, while still being able to monitor the babysitting
area. He noted the office area is also adjacent to the babysitting area. Mr.
Voorheis explained the reasoning for pulling the control desk back was to allow
for more of a community facility. By doing that, he illustrated that people are
allowed to come into the building without paying or being members and can use
a lot of the spaces within the building, i.e., the lounge area and game room.
In addition, Mr. Voorheis stated many of the multi-purpose functions will take
place with people that are non-members. It was thought that by supplying a space
where people can come in and not have to pay gives the facility more of a community
feel.
Mayor Hindman opened the public hearing.
Henry Lane, 1816 E. Broadway, noted that the Stephens Lake
issue was not in the works when the Recreation Center was voted on. He suggested
selling the old fairgrounds property and using that money toward the purchase
of the Stephens Lake property. Mr. Lane suggested that the Council wait to proceed
with this plan until after November to see what the outcome is with the Stephens
property.
Greg Steinhoff, 5708 Sundance, Co-Chair of the Community Recreation
Committee, reported that they are continuing to work as a committee with the
consultants. He noted the Committee has attended a number of meetings to ensure
that what was presented to the voters is consistent with what is put into the
plans. Mr. Steinhoff remarked there is also a group working to raise funds for
the expanded facility. He explained the Committee is also soliciting help from
other organizations that may be able to utilize the recreation center. He indicated
the Committee is always open to suggestions regarding programming and design.
Mary Ann Holmstrom, 1201 Paquin, noted this issue was passed
by the voters and the City should proceed with the project.
Mayor Hindman closed the public hearing.
Mr. Campbell commended everyone for their hard work. Mayor
Hindman added that this project is the result of a tremendous amount of hard
work by a lot of people. Mrs. Crockett was hopeful the Community Recreation Committee
would be able to raise, if not all of the funds, at least enough for the second
basketball court.
Mayor Hindman made the motion that staff should proceed with
the detailed design of the facility. The motion was seconded by Mr. Janku and
approved unanimously by voice vote.
OLD BUSINESS
R117-00 Authorizing an amendment to
the agreement with The Curators of the University of Missouri for use
of
Simmons Baseball Field.
The resolution was read by the Clerk.
Following the discussion at the last Council meeting, Mr.
Hood commented that staff discussed this issue with representatives of both the
University's Athletic Department and their Business Office. Both offices have
indicated a willingness to accept a revision to the proposed amendment which
would establish the per game use charge at $35 for the remainder of this year,
and increase the charge to $50 per game beginning in the year 2001 until the
end of the agreement, unless further amendments are passed at a later date. The
difference between the per game use charge and the $200 estimated cost of the
University would be credited toward an earlier termination of the agreement --
earlier than the 25 year original period.
Mr. Hood indicated he discussed the $200 per game estimated
cost with the Athletic Department and this fee assessment whether one or two
games are played. He explained that this year, there are a lot of double headers
being played; however, the University felt the $200 per game charge is based
on their overall cost pro-rated against the total number of games the City plays.
Mr. Hood noted the City usually plays between 30 to 35 games per year. He stated
the University was firm on the $200 per game cost.
Mr. Hood reported that staff believes the amendment would
allow the City to continue to use the field for the next five to six years as
the agreement is currently structured. If it is not amended, he said the only
option the City would have is to terminate the agreement and ask for reimbursement
of our investment.
Mr. Coffman asked what the demand might be at the $50 amount.
Mr. Hood responded that staff believes the same number of games per year will
continue to be programmed. He explained this year, the adult baseball league
was placed at Simmons Field and that league is going pretty well. Mr. Hood stated
this league consists of six teams, and they will be a logical candidate to continue
use of the field in the future. He said if it does not, staff has received several
inquiries from other associations as to the need for a full size baseball field.
Mr. Janku asked if the University essentially wants to get
out of the agreement as soon as possible. Mr. Hood believed the University is
anticipating that at the end of the 25 years, the City would not be continuing
use of the field. If the agreement is terminated sooner, he did not think they
would be too concerned. Mr. Hood explained that the University does acknowledge
that they have a 25 year commitment with the City and they are trying to honor
it. Mr. Janku remarked that lights cost a lot of money, and perhaps the City
would be better off trying to recover some of the funds and light a field somewhere
else. Mr. Hood indicated that issue has been discussed, but the problem right
now is that the City does not have any fields of that size that could be lit
- which would necessitate building a new field from scratch.
Mr. Campbell commented that Simmons Field is a fine facility
and he thought the City is getting a bargain. Based on the per player cost per
game, that translates to a very small amount.
Mr. John thanked the staff for looking into the situation.
At some point, he believed the City would have to look at our needs to determine
whether or not a full size, lighted baseball field is required.
Mr. John made the motion that they substitute the agreement
in the packet with the original Exhibit A. The motion was seconded by Mr. Campbell
and approved unanimously by voice vote.
The vote on R117-00 was recorded as follows: VOTING YES: CAMPBELL,
JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT. VOTING NO: NO ONE. Resolution
declared adopted, reading as follows:
B189-00 Amending Chapter 14 of the
City Code to prohibit through truck traffic on Riviera Drive from Smiley
Lane
to Langham Drive.
The bill was given second reading by the Clerk.
Mr. Beck said the staff looked into whether or not trucks
should be prohibited going through the area. He said an alternate thoroughfare
is being developed, but it is not yet in place. Mr. Beck noted that before the
property was annexed into the City, there had been no through truck traffic signs
posted.
Mr. Campbell asked why this amendment is needed. Mr. Janku
explained that the Council just approved a new subdivision plat immediately to
the north of this subdivision called The Park. He said there are probably 100
lots that can easily be accessed off of Derby Ridge, but for some reason, the
heavy construction trucks have been accessing those lots through The Arcadia
subdivision. The second issue is long term -- a traffic calming issue. The truck
traffic is largely going to the area directly to the north.
B189-00 was given third reading with the vote recorded as
follows: VOTING YES: CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT.
VOTING NO: NO ONE. Bill declared enacted, reading as follows:
B194-00 Authorizing annexation agreements
with Louis Ray and Judith Yow, Charles Sims and James and
Kenda
Bond.
The bill was given second reading by the Clerk.
Mr. Beck explained that this request is in accordance with
a policy resolution adopted by the Council. He indicated that this area is not
contiguous to the City and the property owners are not required to annex in order
to connect to the City sewer system. Once the area becomes contiguous, Mr. Beck
reported these individuals would need to voluntarily request annexation into
the City.
B194-00 was given third reading with the vote recorded as
follows: VOTING YES: CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT.
VOTING NO: NO ONE. Bill declared enacted, reading as follows:
B197-00 Approving the replat of Lot 16 of
Wyatt Lane Acres, Plat 4 and all of Wyatt Lane Acres, Plat 5;
granting
a variance to the Subdivision Regulations; authorizing a performance contract.
The bill was given second reading by the Clerk.
Mr. Beck explained that the Planning and Zoning Commission
approved this request on a four to two vote. He noted the Public Works staff
has indicated a continued preference for not allowing direct connections onto
Wyatt Lane.
Mr. Patterson reiterated his previous objections in that although
the applicant has attempted to address staff's concerns by combining driveways,
they still have not reduced the number of residences that will have vehicles
backing out on the road. He indicated this is the opportunity to apply the principles
of access control from lessons they have learned on other streets such as Chapel
Hill. Mr. Patterson reported that staff believed the original plat was a better
arrangement and more conducive to good traffic management in the future.
Ron Lueck, a land surveyor, explained that there are about
two dozen driveways that have access onto Wyatt Lane Acres for that mile stretch.
He pointed out this replat would add two more. Mr. Lueck offered to answer any
questions.
B197-00 was given third reading with the vote recorded as
follows: VOTING YES: NO ONE. VOTING NO: CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON,
JANKU, CROCKETT. Bill defeated.
B198-00 Vacating street right of way
and easements located within Wyatt Lane Acres Subdivision, Plat 5.
The bill was given second reading by the Clerk.
Mr. Hanson explained there is no need to proceed with this
bill as it is tied into the last bill that did not pass.
B198-00 was given third reading with the vote recorded as
follows: VOTING YES: NO ONE. VOTING NO: CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON,
JANKU, CROCKETT. Bill defeated.
CONSENT AGENDA
The following bills were given second reading and the resolutions
were read by the Clerk.
B190-00 Calling for bids for the construction
of the pedestrian bridge for Phase 1 of the Bear Creek Trail.
B191-00 Vacating a sanitary sewer easement;
accepting a new sanitary sewer easement located at the northeast
corner
of Providence and Broadway.
B192-00 Correcting Ordinance No. 012531
that tax billed property for construction of North William Street.
B193-00 Accepting easements for utility
purposes.
B196-00 Approving the final plat of
Stonecrest Plat No. 1; authorizing a performance contract.
B199-00 Vacating part of a sewer easement
located within Little Bear Industrial Park Subdivision.
B200-00 Authorizing an amendment to
the FY 2000 HIV contract with the Missouri Department of Health.
R123-00 Setting a public hearing: construction
of water main serving Arcadia Subdivision, Plat 6.
R124-00 Setting a public hearing: water
main relocation for the Route AC highway project.
R125-00 Approving the preliminary plat
of Equestrian Meadows.
R126-00 Transferring CDBG funds for
COLT Railroad projects.
R127-00 Authorizing an agreement with
Lincoln University for student nursing services.
R128-00 Authorizing an agreement with
Central Missouri Association of the Education of Young Children, Inc.
to
terminate the voluntary accreditation project contract.
R129-00 Authorizing an agreement with
ChildCare Connection of Missouri, Inc. to terminate the substitute
teacher
coordination project contract.
R136-00 Authorizing the City Manager
to apply for a Missouri Community-Based Home Visiting grant.
R137-00 Authorizing Amendment No. 1
to the contract with the State of Missouri Department of Health for
family
planning services.
The bills were given third reading and the resolutions
were read with the vote recorded as follows: VOTING YES: CAMPBELL, JOHN,
COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT. VOTING NO: NO ONE. Bills declared
enacted and resolutions declared adopted, reading as follows:
NEW BUSINESS
R130-00 Authorizing the Director of
Public Works to sign documents associated with the Missouri Department
of
Natural Resources Storm Water Grant.
The resolution was read by the Clerk.
Mr. Beck explained that Mr. Patterson believed this would
help expedite the administration of the grants as it would allow him to sign
the reimbursement requests.
The vote on R130-00 was recorded as follows: VOTING YES: CAMPBELL,
JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT. VOTING NO: NO ONE. Resolution
declared adopted, reading as follows:
R131-00 Authorizing an agreement with
The Curators of the University of Missouri relating to the Senior
Games
and the Show-Me State Games.
The resolution was read by the Clerk.
Mr. Beck explained that this is an annual agreement the City
has been budgeting resources for. He noted that these events bring in thousands
of people over a three weekend period. Mr. Beck pointed out that the Show-Me
State Games have become the largest organized games in the nation.
The vote on R131-00 was recorded as follows: VOTING YES: CAMPBELL,
JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT. VOTING NO: NO ONE. Resolution
declared adopted, reading as follows:
R132-00 Authorizing an emergency shelter
grant contract with the Missouri Division of Family Services;
authorizing
agreements with various social service organizations.
The resolution was read by the Clerk.
Mr. Beck explained that Columbia has been allocated the same
funds as in previous years ($75,000). He asked Mr. Steinhaus to explain how the
grant is administered through his office.
Mr. Steinhaus reported these are pass through funds that come
from the federal government to the state, then local municipalities can apply
for them. He said they pass the funds on to three local emergency shelters that
serve three distinct populations; homeless families and individuals through the
Salvation Army, homeless veterans at Welcome Home, and abused and neglected women
and children at the Comprehensive Human Services Shelter. Mr. Steinhaus noted
this is the fourteenth year for this grant. The agencies submitted proposals
to the Community Services Advisory Commission who reviewed them and decided how
best to allocate the funds the City could apply for. He explained the City received
full funding on this year's grant request. Mr. Steinhaus commented this resolution
will allow acceptance of the grant and subcontracting with the three agencies
mentioned previously.
The vote on R132-00 was recorded as follows: VOTING YES: CAMPBELL,
JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT. VOTING NO: NO ONE. Resolution
declared adopted, reading as follows:
R133-00 Authorizing an agreement with
the Memorial Day Weekend - Salute to Veterans Corporation for the
2001
Air Show.
The resolution was read by the Clerk.
Mr. Beck explained that this agreement is similar to the others
the City has had with them the last several years. He noted the Corporation has
to submit their application for next year's event to the FAA by the end of July.
Mr. Coffman asked if the Convention and Visitors Bureau participates
in promoting the air show. He noted that the advertising for the air show is
supposed to be the responsibility of the corporation. Mr. Beck indicated he did
not know if the C&VB formally expends funds on the promotion of such. Mr.
Coffman commented that he receives a number of complaints regarding the restrictions
placed on the event, and the reasons given for such, on what otherwise would
be free speech activity, is under the theory that the air show is a private event.
He indicated that he informs those concerned individuals that the air show is
not sponsored by the City and is not a government sponsored event. Mr. Coffman
wanted to make sure the public understood this is not a government event.
The vote on R133-00 was recorded as follows: VOTING YES: CAMPBELL,
JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT. VOTING NO: NO ONE. Resolution
declared adopted, reading as follows:
PR134-00 Establishing a policy and standards for pedestrian crossings.
PR135-00 Establishing a policy on requests
for variances to requirements for construction of sidewalks along
unimproved
streets.
Both policy resolutions were read by the Clerk.
Mayor Hindman explained that policy resolutions are read and
held over to the next meeting for discussion and then subsequent action.
The following bills were introduced by the Mayor, unless otherwise indicated, and all were given first reading:
B201-00 Authorizing construction of
water main serving Arcadia Subdivision, Plat 6; authorizing payment of
differential
costs; appropriating funds.
B202-00 Calling for bids for the water
main relocation for the Route AC highway project; appropriating funds.
B203-00 Accepting easements for water
utility purposes.
B204-00 Approving a right-of-use permit
with Ameren UE for gas main installation at Grindstone Substation.
B205-00 Vacating a sewer right of way
located within Pratt's Addition.
B206-00 Rezoning property located on
the east side of Paris Road, between Mexico Gravel Road and U.S.
Highway
63 from M-C to C-P; approving the Northpoint Athletic Club C-P Development
Plan.
B207-00 Approving the final plat of
Pratt's Subdivision, Plat 2, a replat of part of Pratt's Addition.
B208-00 Approving the final plat of
Northpoint Subdivision; authorizing a performance contract.
B209-00 Levying and assessing special
assessments for abatement of nuisances.
B210-00 Accepting a grant from the Missouri
Department of Public Safety; appropriating funds.
B211-00 Authorizing agreements with
the Columbia School District for the development of Field Elementary
School
and Benton Elementary School playgrounds.
B212-00 Approving Change Order No. 1
to the contract with N-J Wilson Contracting related to the Scott
Boulevard
improvement project; authorizing an agreement with Consolidated Public Water
Supply
District
No. 1.
B213-00 Authorizing the acquisition
of easements to construct the Sunflower Street improvement project.
B214-00 Confirming the contract of Steve & Associates,
Inc. for the construction of the Parkade Heights/
Creasy
Springs Road drainage improvement project; appropriating funds.
B215-00 Confirming the contract of Don
Schnieders Excavating, Inc. for construction of sidewalks along
sections
of Curt Drive, Grant Lane, Bethel Road, Conley Road, Brickton Road, Trimble
Road,
Grampian
Drive and LaRail Drive; appropriating funds.
REPORTS AND PETITIONS
A.) Intra-Departmental Transfer of Funds
Report accepted
B.) Sidewalk Policies and Issues
Mr. Beck explained that the Council asked for a report on
sidewalk policies and issues. The report deals with widths, sidewalks with new
construction, and maximum sidewalk assessments. The report suggested if the Council
wishes a different policy relating to the four foot standard walk, that this
issue be referred to the Planning and Zoning Commission. In regards to the necessity
of sidewalks with new construction or major reconstruction work and whether such
would be required, this issue should be referred to the Building Construction
Codes Commission for a recommendation. The third issue relates to the maximum
sidewalk assessment policy that has been established by the Council as it pertains
to how much the City pays toward sidewalks in the community where replacement
is deemed necessary. He indicated the policy sets forth how much the City and
the property owner would pay for replacement of such. The question has been raised
as to whether this issue should be readdressed due to the subsequent discussion
during the West Broadway sidewalk project.
Mayor Hindman said he was in favor of referring the issues
to the appropriate bodies.
Mr. John understood that Item A would be referred to the Planning
and Zoning Commission, Item B would be referred to the Building Construction
Codes Commission, and Item C is something the Council would have to make a decision
on. Mr. Campbell suggested holding Item C until Items A and B are resolved.
Mr. Janku asked if the Building Construction Codes Commission
would get to Item B relatively quickly. Mr. Patterson responded that he would
not want to make any promises on their behalf, but thought they would probably
be able to address it during the building code review process so it could be
done fairly rapidly. Mr. Janku did not want to tie the issue up with the code
revision process. Mr. Patterson indicated the Commission could address this as
a separate issue, but because of the building code revisions, they will be meeting
regularly. Mr. Patterson said he could report back to the Council as far as how
quickly the Commission could deal with the issue.
Mr. Campbell made the motion that the subject of sidewalk
width be referred to the Planning and Zoning Commission, sidewalks with new construction
be referred to the Building Construction Codes Commission, and that Item C be
tabled until the Council receives reports back from the other two groups. The
motion was seconded by Mrs. Crockett and approved unanimously by voice vote.
C.) Requested Improvements to Heather
Lane
Mr. Beck explained that Heather Lane is now a paper street
and pointed out the issues involved outlined in Mr. Patterson's report. He asked
the Council if there was any other information they needed on the issue, and
whether they wanted to proceed with setting a public hearing on the matter.
Mr. Janku noted that the memo mentions Biscayne Mall agreeing
to construct Heather Lane at one point. He asked if that was an enforceable agreement.
Mr. Beck said he doubted it. Mr. Janku asked how the closure of the Gatehouse
Drive would occur. Mr. Patterson replied if staff is not able to work out a negotiated
agreement, the City's only option would be to try to acquire the rights of access
through eminent domain. He noted this alternative could be very expensive. Mr.
Beck pointed out that raises the question of whether or not the Council wants
to try to make that determination before or after a public hearing is set. Mr.
Patterson indicated the issue is also complicated by the fact that the drive
is on state right of way. He reported the City would actually have to acquire
the right of way to prevent the access.
Mr. Janku made the motion that the staff be directed to prepare
the proper legislation to set a public hearing for the project. He further motioned
that the owners of the Gatehouse Apartment complex be notified to find out what
they would be willing to do. The motion was seconded by Mr. Campbell.
Mr. Campbell asked if the resolution would include funding.
Mr. Beck said the funding source would be indicated in the resolution. Mr. Patterson
commented that right now their current funding source opportunities are the annual
street and sidewalk program. He noted that this is a Community Development Block
Grant eligible area which means there is a potential for use of CDBG funds if
the Council feels it would be appropriate.
The motion made by Mr. Janku, seconded by Mr. Campbell, was
approved unanimously by voice vote.
D.) Metro 2020
Mr. Beck explained that this report summarizes the Council
suggestions regarding changes for the 2020 Plan. He said the other report forwarded
to the Council was one resulting in a meeting between the attorney representing
some developers and staff regarding suggested changes to the plan. Another issue
brought up was whether or not to designate the Stephens Lake property as undetermined.
He noted that a public hearing has been scheduled for Monday, July 10th. Following
the public hearing, Mr. Beck suggested that the Council may want to discuss publicly
any changes they would like to see made, if any, as amendments to the plan. He
explained then the plan could be brought back for final action.
E.) Purchase of Property in City Hall
Block
Mr. Beck explained funding had been included in last year's
budget for the purchase of the north half of the building facing Eighth Street
(Gates Building). He noted that the City purchased the south half of the building
at an earlier date. He stated the Council needs to make a motion to formally
authorize the purchase.
Mr. Campbell made the motion that the staff be directed to
proceed with the purchase. The motion was seconded by Mr. Janku and approved
unanimously by voice vote.
BOARDS AND COMMISSIONS
The Mayor appointed the following individuals to the Library
Board:
Bartlett, Bertrice, C., 1627 Wilson, Ward 6 - term to expire 6/30/03
Glaze, Marie A., 2209-A Creasy Springs, Ward 2 - term to expire 6/30/03
Hostetler, Lynn D., 1204 Hulen Drive, Ward 4 - term to expire 6/30/03
COMMENTS OF COUNCIL, STAFF, AND PUBLIC
Mrs. Crockett made the motion that the staff be directed to
report back on the issue of lighting and crime. The motion was seconded by Mr.
Janku and approved unanimously by voice vote.
Mr. John noted that every time the City purchases property
and builds on it, overhead is being added to the operations budget. Oftentimes,
he believed when the City considers new projects, they think only about the cost
of the acquisition of the property or the building of the facility, not in terms
of how much will be spent over a 25 year period to maintain it. Mr. John stated
that funds spent on maintaining such would probably be as much as the actual
acquisition and subsequent construction of the project. He asked that the City
keep in mind that when they add to their own infrastructure, that streets take
maintenance, buildings take maintenance, parks take maintenance, and eventually
some of these things wear out and have to be replaced.
Mr. Coffman brought up Rockhill Road, between Fyfer and Cliff
Drive, saying they have recently received petitions regarding it. He acknowledged
that he was on the Council when the street was vacated, and they had discussed
possibly preserving a portion of it for a pedestrian walkway. He noted this area
is used by a lot of people in the East Campus neighborhood to access Eastgate
Shopping Center. Mr. Coffman reported this would provide a nice link between
the Rockhill Park and the Stephens Lake area. Unfortunately, the street was vacated
before negotiating the access with the property owners. He asked that the situation
be looked into. Mr. Patterson explained that his staff completed a report on
the technical feasibility of such, however, he had a few questions that needed
to be resolved. He was confident he would be able to get the issue back on the
agenda within the next few meetings.
Ms. Crayton explained that she had been sent a petition from
the residents at Paquin Tower regarding a speeding issue in that area. She read
that there have been some recent near misses, and last week a person in a wheelchair
had been struck by a car. Mr. Campbell added that students use that street as
a cut through.
Ms. Crayton made the motion that the staff be directed to
look into the traffic situation in the area and report back on what might be
done to correct the problem. The motion was seconded by Mayor Hindman and approved
unanimously by voice vote.
Mr. Janku said he had been contacted by someone concerned
about the intersection of Blue Ridge and Rangeline and the potential for establishing
a controlled left turn there. He assumed the staff would have to contact the
Highway Department to look into the situation. He asked that the staff come back
with a report.
Mr. Janku commented the Council had discussed the issue of
nuisances at the retreat and how to correct some of them. He said the Director
of Health had made the comment that it would be very helpful to establish enabling
legislation in respect to certain nuisances. Mr. Janku noted other communities
have adopted similar ordinances recently.
Mr. Janku made the motion that staff be directed to report
back on the type of ordinance that could be enacted that would deal with this
problem and further, that the report delineate which nuisances staff has the
most problems enforcing. The motion was seconded by Ms. Crayton and approved
unanimously by voice vote.
Mr. Beck noted that if these programs are expanded substantially,
there will be additional budget pressures. He said more and more staff time is
being required for these issues.
Mary Ann Holmstrom, 1201 Paquin, thanked Ms. Crayton for her
interest in the speeding situation in the Paquin Street area. She reiterated
the speeding situation saying that she was not actually hit on Paquin, but was
crossing a sidewalk ramp at the top of Waugh Street that intersects with Paquin.
Ms. Holmstrom noted that the posted speed limit in this area is 20 mph, and the
person who hit her was traveling much faster than that. She suggested placing
a stop sign midway on Paquin Street. Mayor Hindman pointed out that the staff
had been directed to study the situation and would be reporting back on it.
The meeting adjourned at 9:20 p.m.
Respectfully submitted,
Penny
St. Romaine
City
Clerk
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