INTRODUCTION
The City Council of the City
of Columbia, Missouri met for a regular meeting at 7:00 p.m., on Tuesday,
September 7, 1999, in the Council Chamber of the City of Columbia, Missouri. The
roll was taken with the following results: Council Members JOHN, COFFMAN,
HINDMAN, CRAYTON, JANKU, CROCKETT, and CAMPBELL were present. The City
manager, City Counselor, City Clerk, and various Department Heads were also
present.
APPROVAL OF MINUTES
The minutes of the regular
meeting of August 16, 1999, were approved unanimously by voice vote on a
motion made by Mr. Campbell and a second by Mr. John.
APPROVAL AND ADJUSTMENT OF AGENDA INCLUDING
CONSENT AGENDA
Mayor Hindman noted that
B335-99 would be added under New Business.
Upon her request, Mr. Campbell
made the motion that Mrs. Crockett be allowed to abstain from voting on B299-99. The
motion was seconded by Mr. John and approved unanimously by voice vote.
The agenda, as amended, including
the Consent Agenda, was approved unanimously by voice vote on a motion made
by Mr. Janku and a second by Ms. Crayton.
SPECIAL ITEMS
1. Cosmopolitan
Club presentation of $41,000 donation.
Penny Shephard, President
of the Cosmo Luncheon Club, presented the City with a donation of $41,000
to be used for the Cosmo Walking Trail project. She noted the
Club also has a project planned to help landscape the Skateboard Park.
Mayor Hindman thanked Ms.
Shepard for the donation and said it is just another example of what the
Cosmopolitan Clubs do for the City of Columbia. Mr. Beck and Mr. Hood
also thanked the Club for their many donations over the past 50 years.
SCHEDULED PUBLIC COMMENTS
1. Keith Hickam
- City Health Code/Mop Sinks.
Mr. Hickam explained a problem
he had encountered at a local restaurant where mop heads were being run through
the dishwasher. He understood that the procedure was not against health
codes and asked to have that policy changed.
Ms. Browning explained that
the City's Food Code was established in 1966 and has not been updated since
that time. The current code does not have a requirement against placing
mop heads in a dishwasher. Although in the BOCA Codes, there is a requirement
that all new construction or newly renovated facilities must have separate
utility or mop sinks. Since this incident was reported, Ms. Browning
reported the health inspectors have been trying to ascertain to what extent
this practice is occurring within the City of Columbia, and it was found
not to be common.
From a public health perspective,
Ms. Browning said this practice does not pose a health threat. She
explained how commercial dishwashers recycle and discharge directly into
the sanitary sewer. She noted the water is not being reused and dishes
placed in the machine at a later time would not have contact with the same
water. In addition, the Director of the Missouri Department of Health,
Division of Environmental Health, has also confirmed in writing that this
is not something they would believe to cause a public health threat. In
conversations with the environmental health inspectors, Ms. Browning reported
that the majority of restaurants do not even have commercial dishwashers,
but use the traditional three compartment sinks. She also noted the
restaurant in question informed her that they use a mop service (a company
actually comes and picks up the mop heads).
Ms. Browning reported the
State Health Department is in the process of adopting the 1999 Model Food
Code. She explained that once that has occurred, the Board of Health
will review it to be used to update Columbia's Food Code.
2. Sandra Thiher
- Sidewalks on Ash Street.
Sandra Thiher, 1413 W. Ash,
spoke about the need for sidewalks on Ash Street. Ms. Thiher realized
a sidewalk will be constructed next spring, however, she stated there is
a need for them now for the safety of pedestrians.
Mr. Patterson indicated this
project is scheduled for spring and cannot be done any sooner because easements
have to be acquired from almost every property owner along this stretch. He
noted acquisition of easements have become the most lengthy part of projects
such as this.
PUBLIC HEARINGS
B285-99 Adopting
the FY 2000 budget.
The bill was read by the
Clerk.
Mr. Beck summarized several
proposed amendments to the budget since it was initially presented to the
Council. He noted that any additional amendments the Council proposes
based on input from the public hearings will be incorporated prior to the
adoption of the overall budget on September 20th, 1999. Mr. Beck gave
a brief overview of the budget and amendment sheets.
Mr. Campbell made the motion
that the amendment sheet for B285-99 be introduced with the understanding
that it could be further amended at the next meeting. The motion was
seconded by Mr. Coffman.
Mrs. Crockett asked if the
additional $8,700 to be appropriated to the Cultural Affairs Department will
be used for the applications that came in late. Mr. Campbell said he
was proposing that $8,700 be added to the Cultural Affairs budget with the
instruction that the Cultural Affairs Commission will review the four applications
and then make any recommendation they see fit to the Council. Mrs.
Crockett asked where this funding would come from. Mr. Beck reported
it would come out of Council reserve funds. Mr. Campbell noted that
this addition to the Cultural Affairs budget would be "one time only" money.
The Council decided not to
vote on the amendment at this point.
Mayor Hindman reopened the
public hearing.
Kathleen Cain, Chair of the
Community Services Advisory Commission, reported a great amount of detail
had gone into the Commission's recommendations. She noted these recommendations
had been sent to the Council earlier. Ms. Cain explained that 49 applications
had been received, and the Commission held public hearings to review the
proposals. After receiving comment on the recommendations, the Commission
made some minor modifications to the proposals. Ms. Cain offered to
answer any questions.
Mayor Hindman noted the work
that went into the Commission's recommendations and said it was very helpful
to the Council.
David Johnston, Chair of
the Community Development Commission, said it appeared there could be a 20%
cut in funding this year. He explained some of the programs and the
Commission's recommendations. Regarding the Salvation Army's request,
Mr. Johnston said the Commission is recommending $30,000, which matches the
St. Louis Chapter's proposal, but is much less than what had been requested.
Mayor Hindman thanked the
Commission for their hard work on this difficult task.
Mrs. Crockett asked if it
was felt any funds over and above the $800,000 would be received. Mr.
Hancock said he has seen nothing indicating that would happen. Mrs.
Crockett said she would like to see the Salvation Army get more than $30,000
because of the big promotion they are undergoing.
Major Max Grindle of the
Salvation Army explained their project at 602 N. Ann Street (Harbor House). He
reported that Harbor House is an emergency shelter for homeless people. He
noted the Salvation Army is in the midst of a capital campaign to raise money
to build a new shelter. Major Grindle stated that Harbor House is in
poor condition because it is a house intended for four people, but is currently
housing up to 52 people. He reported on the need for emergency shelter
in this community, especially for homeless families. Major Grindle
stated the Commission voted against giving the Salvation Army the $100,000
in requested funding based on what the divisional headquarters in St. Louis
gave. He explained the funding received from St. Louis comes from the
people in the St. Louis area. He believed the people in St. Louis should
not care as much as the City of Columbia in supporting a shelter in this
community. Major Grindle said this is the first year the Salvation
Army has applied for CDBG funds in Columbia. He explained the consequences
of delaying the project. Major Grindle noted that local residents have
committed themselves to the project and have already contributed $575,000.
Mrs. Crockett asked what
the Tree of Lights money is used for. Major Grindle explained that
the money goes to pay for all of their Christmas programs -- food baskets,
and toys and gifts for homebound people in nursing homes. Anything
left over goes to run the Salvation Army throughout the year.
Mrs. Crockett asked Major
Grindle if the Salvation Army applied for the Neighborhood Assistance Program
credits from the State. Major Grindle said they did and had received
$125,000 worth of credits. Mrs. Crockett asked if the credits had been
used. Major Grindle reported there is about $20,000 left.
Richard Housechild, 503 N.
Brookline, Chair of the Salvation Army's Volunteer Advisory Board, said the
$1 million dollar project is very necessary for Columbia. He said the
new facility will provide for about 90 people and will have eight family
rooms. He explained the biggest problem right now is providing shelter
for women and families. Mr. Housechild indicated the Salvation Army
is appreciative of the token support recommended, but asked that the amount
of the support be reconsidered. He reported the Salvation Army does
not just house homeless people, they also develop programs to help these
individuals find jobs, which will hopefully relieve them of their addictions
to drugs and alcohol to they can become productive members of the community.
Genevieve Warren, a local
resident, spoke on behalf of the Harbor House. She explained how the
program had helped her when she moved to Columbia from out of state. Ms.
Warren reported she lived in the house for approximately two months and during
that time, they helped her find a job and get into a work program so she
knew how to save and budget her money. Ms. Warren asked the Council
to consider the request for full funding.
Susan Lloyd, 1516 Windsor,
Secretary of the Benton Stephens Community Association, spoke in support
of the Salvation Army's request for increased funding. She said they
have been good neighbors and commended them on their ability to manage so
much with so little. Ms. Lloyd noted the group is known nationwide
for using funding in an efficient and effective manner. She commented
the new facility will be an improvement to the neighborhood and residents
would welcome it.
Philip Douse, 5917 N. O'Neal
Road, spoke on behalf of the Rainbow House. Mr. Douse thanked the Advisory
Commissions for all of the hours they put in making their recommendations. He
explained the Rainbow House has had over 200 admissions this year. He
said that Legend Automotive let them use a van for over three years, but
now it needs a new engine and they were told it would be more expensive to
have it fixed than it would be to purchase another van. Mr. Douse explained
how Rainbow House tries to minimize the trauma to children being removed
from their home by keeping them in the same school, which makes a van critical
for them as they transport kids to every school in the community.
Bruce Young, 1201 Longwell,
Central Missouri Sheltered Enterprises, thanked the Commission for support
of their program. He explained that they provide employment opportunities
for people with disabilities. Mr. Young reported Sheltered Enterprises
has been providing services for over 30 years with 107 employees currently. He
noted that 75 to 80 percent of their funds actually come from the contract
work they do. Currently, Sheltered Enterprises has 30 persons on a
waiting list who want to work. While the unemployment rate in Columbia
is less than two percent for the general public, he noted that the unemployment
rate for persons with disabilities is an astounding 75 percent.
Max Berends, 3021 W. Route
K, spoke in support of the request by Central Missouri Sheltered Enterprises. He
understood the request was to fund handicapped bathrooms and a canopy to
cover the employees while they are waiting for buses to pick them up. As
a parent, Mr. Berends knows the sheltered workshop is needed for a number
of employees and that the proposed improvements are necessary.
Reverend William Young, President
and CEO of Columbia Enterlight Ministries, 3901 St. Charles Road, spoke in
support of their request for $20,000 for home ownership counseling.
Lucille Salerno, President
of the John William Boone Heritage Foundation, said they appreciate the fact
there will be an opportunity for their proposal to receive a fair hearing.
Chris Stevens, Chair of the
Cultural Affairs Commission, said he had been urged by the Commission and
the Office of Cultural Affairs to make the Council aware of a few issues
to keep in mind should they choose to fund the proposals that were submitted
late. Mr. Stevens reported it is not the intention to punish those
agencies who turned in their applications after the deadline. He noted
they are some of the highest quality agencies in Columbia. Mr. Stevens
explained the Commission received 19 applications from 13 different agencies,
and a lot of the agencies are just as small as the ones that turned in late
applications. In fairness to all, he said the Commission felt it would
be unjust to fund the late proposals. He noted that three agencies
turned in applications late, yet the Council only heard from two of them. The
third agency did not pursue the issue because they supported the Commission's
decision not to accept the late applications. Mr. Stevens reported
the Commission felt if the Council chooses to fund the first two agencies,
then they should also fund the third one whether this agency requests it
or not. He noted that the Commission is not giving grants, but bidding
out services for the City of Columbia -- cultural services. Mr. Stevens
pointed out it is just like any other department accepting bid proposals,
bids are not accepted when submitted late.
Mayor Hindman said the Commission
found themselves in a tough spot when this occurred. He felt the Council
approves the position they took with respect to the late applications. He
recalled last year the Council had not been happy that the Commission had
accepted some late proposals. Mayor Hindman commented that this year
the Commission had done exactly what they were asked to do, and what they
should have done.
Mr. Coffman reiterated Mayor
Hindman's sentiments and said he had heard no one on the Council criticize
the Commission's position.
Bill Watson, 1704 Glenbrook
Court, a member of the J. W. Blind Boone Heritage Foundation, did not believe
it was reasonable to reject their request for being 19 minutes late.
Mayor Hindman continued the
public hearing to the September 20, 1999, meeting.
B298-99 Approving
the Rainbow House Child Advocacy Center O-P Development Plan.
The bill was given second
reading by the Clerk.
Mr. Beck explained that the
request on this .03 acre area on Oakland Gravel in northeast Columbia was
recommended for approval by both the staff and the Commission.
Mayor Hindman opened the
public hearing.
Michael Goldschmidt, an architect
with Peckham and Wright, offered to answer any questions regarding the project. He
said a number of years ago an O-P Plan had been approved for this piece of
property, but they wanted it to maintain its residential character even though
it would be an office use for their child advocacy center.
He said the proposal is to renovate the basement
to add extra therapy spaces for the children. Mr. Goldschmidt noted
they revised the plan to show no additional parking. He said the parking
will be across the street at the Rainbow House itself. Mr. Goldschmidt
pointed out they would be adding a little more parking to the existing paved
area that is well behind trees and away from the street.
Mrs. Crockett asked if she
understood the parking would not be on-street, but across the street on a
paved surface. Mr. Goldschmidt said that was correct.
Mayor Hindman closed the
public hearing.
B298-99 was given third reading
with the vote recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON,
JANKU, CROCKETT, CAMPBELL. VOTING NO: NO ONE. Bill declared enacted,
reading as follows:
B299-99 Rezoning
property located between Gillespie Bridge Road and Chapel Hill Road,
extended, west of Scott Boulevard from District R-1 to District C-P.
The bill was given second
reading by the Clerk.
Mr. Beck explained that this
request involves a 15 acre tract located in the southwest portion of the
city. The intended use is for additional baseball fields.
Mr. Janku noted the staff
report mentioned the potential extension of Chapel Hill Road. He asked
about the responsibility of the abutting property owner in terms of potential
cost. Mr. Hancock said that Chapel Hill Road is shown as an arterial
street on the Major Thoroughfare Plan. He said it was discussed
in terms of whether the property needed to be platted at some future date
to obtain building permits. He said the right-of-way would be sought
for dedication -- a half width right-of-way or something similar for this
particular tract. Mr. Hancock noted there is a procedure for tax billing
arterial streets. Mr. Beck said the abutting property owner would be
required to pay a tax bill for the curb and gutter equivalent on arterial
and collector streets.
Mr. Janku said he was concerned
about what the potential tax bill could be. He asked what amount of
right-of-way dedication there would be. Mr. Hancock noted that the
right-of-way width for an arterial streets varies between 80 and 104 feet. He
said if this area was subdivided they would be looking at, for a half width, a
minimum of 40 feet on that side. Mr. Janku asked if the applicant would
be doing anything that would require them to subdivide the property. Mr.
Hancock replied he was not sure. He pointed out that extension of utilities
to a site triggers the necessity to subdivide, but the utilities may already
be in place.
Under C-P zoning, Mr. Campbell
asked if the City could set the hours of operation. Mr. Hancock said
that has been done in the past on a limited basis in an attempt to acknowledge
community concern. Mr. Campbell asked about light shed. Mr. Hancock
said that issue would have to be addressed specifically when the plan comes
in. He said the applicants provided quite a bit of information to the
Commission about the type of lights they are looking at. Mr. Campbell
asked if technology is such that the staff felt relatively comfortable that
light shed can be controlled in a reasonable manner. Mr. Hancock thought
it could be done in a reasonable manner.
Mayor Hindman opened the
public hearing.
Bruce Beckett, an attorney
representing Daniel Boone Little League, explained that the League has this
property under a contract. He said the proposal is to build two baseball
fields -- one a traditional little league field with 45 foot base paths and
an approximate 200-220 foot outfield fence, and the other would be a senior
field with the full 90 foot base paths and an approximate 300-340 foot outfield
fence. Mr. Beckett summarized the three objections that had been voiced
at the Commission meeting relating to lighting, hours of operation, and increased
traffic on Gillespie Bridge Road. Regarding the traffic concerns
on Gillespie Bridge Road, Mr. Beckett explained some preliminary design work
has been done which shows a second access onto this road, however, it is
only there because the City always requires two ways in and out of a property. Mr.
Beckett noted the primary access will be initially from the existing ballfields. Once
Chapel Hill is improved, that will be the point of primary access. In
regards to the hours of operation, Mr. Beckett indicated the Daniel Boone
Little League has not received any direction from their Board of Directors,
but they do anticipate including in a C-P Plan reasonable hours of operation. He
said there are some periods when they may have to operate later than others.
Mr. Beckett commented there
had been a question about spill light and indicated that he had brought information
with him regarding lighting. He said the information had been assembled
by Musco, the approved lighting contractor for little league. This
information was distributed to the Council. Mr. Beckett pointed out
the pictures confirm that the amount of glare light can be reduced significantly.
Mr. Campbell noted that the
proposed land area is significantly higher than some of the duplexes. He
asked what would happen to the general terrain. Mr. Beckett showed
a diagram of how they propose the fields will lay. He explained there
would be a substantial area outside the outfield fences that will remain
undisturbed. Mr. Beckett agreed there would have to be some grading,
but not a significant amount.
Mr. Grathwol, a board member
and an employee of Emery Sapp and Sons, confirmed this tract is 20 to 25
feet higher than the surrounding properties. The amount of dirt that
will have to be moved is not known at this time, but there is an existing
ridge in which the grass and black dirt will have to be removed. Mr.
Grathwol reported that most of it would go on the outside slopes of the fields
themselves. Mr. Campbell realized it would be an additional expense,
but thought some type of berming might provide a visual field between the
areas. Mr. Grathwol said the Musco Lighting representative would explain
to the Council the aspects of the lighting proposal. He did not think
berming would be necessary.
Mr. Janku asked if the design
incorporates the right-of-way. Mr. Beckett said even the rough
design takes it into account.
Ron Graves, 1204 St. Christopher,
President of the Daniel Boone Little League Board of Directors, spoke about
the need for additional playing fields. He said they have owned this
property since 1965, and have taken care of it on their own without asking
for any help from the City.
Mike Shindler, a representative
of Musco Lighting, noted that Musco installed the lighting on the soccer
fields at Cosmo Park a few years ago. He reported this type of lighting
controls spill and glare. Mr. Shindler reported when Daniel Boone Little
League came to them and asked Musco to put together a proposal for their
lighting, one of their main concerns had been controlling spill and glare.
Mr. Janku asked if the new
lights differ much from what is used at Rainbow Softball Complex. Mr.
Shindler replied Rainbow also has a Musco System, but it was installed in
the early 80's. This type of lighting is referred to as "Sports Cluster
I Technology" and does not have an insert which redirects the bottom beam
of light. Mr. Shindler reported in an older system like that, the bottom
beam would go off of the reflector and be projected out into space -- which
is the cause of spill light. With the new system, Mr. Shindler explained
there is an insert in the bottom of the fixture and a shield over the top
so that any additional light would be directed back on the field.
David Rogers, stated he is
the attorney representing Jack and Doris Overton, the property owners involved
in the transaction with Daniel Boone Little League. Mr. Rogers reported
the Overton's will be trading property to the Little League of the same appraised
value, which will result in a substantial amount of additional property to
the Little League. He said it is a means by which the Little League
can get this 15 acre parcel of ground. Mr. Rogers said his client and
his family own about 75% of the duplexes in the area that would be most affected
by the lighting. He said the Overton's do not believe this proposal
will affect the rentability of the duplexes. He explained they are
very aware of the lighting system that is planned and they endorse the project. In
like manner, Mr. Rogers commented the Overton's own a substantial amount
of property immediately to the west of this parcel which will probably be
developed as R-1. They do not believe this Little League development
will affect that property either -- whether it develops as R-1 or R-2, or
some combination of the two.
Walt Wilkening, 4403 Janna
Court, spoke in support of the Little League concept, but is not in support
of their expansion into a residential neighborhood. He was concerned
about the additional lighting, noise and traffic. Mr. Wilkening explained
that it was stated at the Planning and Zoning meeting that the fields were
only being used three or four months during the summer, although he had learned
since then that the fields will be used at least six months a year. He
asked about the extension of Chapel Hill Road and if the ballfields will
be built before the road is extended.
Mr. Hancock explained that
the extension of Chapel Hill Road is in the long-range section of the CIP
-- beyond the five year time frame in which the City plans and programs projects.
Mayor Hindman said it appeared
that if the plan is approved, the fields would be built before the road is
extended.
Mr. Campbell asked about
the length of the season. Mr. Beckett explained that tryouts start
in March with the regular season beginning in June and ending in July. He
said there is also a fall league which lasts until October 1. Mr. Campbell
asked if it would be fair to say that the fields would be used about six
months of the year. Mr. Beckett said that was probably right, with
substantially less use in the fall.
Mr. Campbell noted it is
obvious that the access road around the fields on the north side would become
the City right-of-way for a new road. He pointed out that would substantially
change the layout of the tract and asked if the City would be provided with
an overall diagram, or whether just the new area will be depicted. Mr.
Beckett did not believe the new Chapel Hill Road right-of-way would take
the perimeter road. He indicated he would make sure their engineers
look at it.
Mayor Hindman closed the
public hearing.
Mr. John asked about the
current lighting on the existing fields. Mr. Beckett replied conventional
lighting had been used on those fields, which does not do much for the spill
of ambient light into adjoining neighborhoods. Mr. Beckett reported
part of the long-range planning committee's agenda at the Little League is
to consider the cost and need for addressing the lighting concerns on the
existing fields. He said it is a very expensive proposition as the
cost for lighting the new fields being somewhere around $130,000 just for
the materials. Mr. Beckett noted, at best, it is a long-term goal.
Mayor Hindman said while
he recognizes the issues raised, the lighting was a very common concern. With
the information on the lighting that had been distributed to the Council
earlier, he is satisfied that the lighting will be controllable. Mayor
Hindman spoke about the need for recreation for young people, and he thought
this is a logical place to add the fields.
Mr. Campbell reported he
has been on the Council for ten years and has never received a complaint
concerning the existing fields. He reported he drove around the area
and stated it was interesting to note that new houses have been built right
up against the existing fields. Mr. Campbell commented that suggested
to him that at least for some people it is a reasonable place to have their
houses. He indicated he had some concerns about the height of the proposed
fields as that area is higher than the existing duplexes. Mr. Campbell
noted that when the street is built, it will take out much of the screening
between the existing fields and the duplexes because the tree line will probably
have to go with the street construction. Because of the need for all
kinds of recreational facilities for young people, and since the City has
a ballot issue relating to the provision of indoor recreation, it seemed
to Mr. Campbell to be a paradox for the Council to turn down one type of
recreation while trying to promote another type. Mr. John thought
it would be helpful to specify time constraints in order to ensure the lights
are turned off at a reasonable hour. He noted outdoor recreational
facilities have to be in a C-P zoning, which concerns people when something
is proposed as a commercial development. However, it is the only zoning
category the City has for recreational facilities. Mr. John appreciated
the comment from Mr. Overton's representative regarding the intention to
develop the remainder of the property as R-1. One of his main concerns
had been that this proposal would create an intense use that could call for
more on the remainder of the property.
Mr. Campbell noted the Planning
and Zoning Commission minutes stated that it would be an inconvenience on
the part of the Little League to have keys or some way of controlling lighting,
and that currently anyone can go out and turn the lights on. He stated
it is also an inconvenience for the neighborhood to have the lights left
on all night. Mr. Campbell is hopeful they would come up with some
system in their plan that would prevent that from occurring. Mr. Graves
commented that he had since found out there is a computer controlled lighting
system that will enable the lights to be turned off from any computer that
has a modem. He reported they would like to incorporate that issue
into the plan.
B299-99 was given third reading
with the vote recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON,
JANKU, CAMPBELL. VOTING NO: NO ONE. ABSTAINING: CROCKETT. Bill
declared enacted, reading as follows:
B300-99 Approving
the revised planned unit development plan for Country Club Villas.
The bill was given second
reading by the Clerk.
Mr. Beck explained that this
is a proposal for one two-unit structure to have decks extending into the
setback area. He said both the staff and the Commission supported the
request.
Mayor Hindman opened the
public hearing.
Don Stohldrier, 4016 Glen
Eagle, explained that he is the owner and builder of the lot. He reported
the plans were submitted to the Villas, as well as to the golf course, and
had been approved.
Mr. John wanted assurance
that only the decks are extending into the 25 foot setback, not the actual
structure itself. Mr. Stohldrier confirmed that was the case. Mr.
John noted that later on the agenda there was a request for a structure on
Woodrail on the Green where someone wants to convert their deck to a four
seasons sun room. Mr. John did not want the Council to be opening up
these types of things to be extensions of houses in the setback area. Mr.
Stohldrier said they would not be doing that as the decks would not be covered.
Mayor Hindman closed the
public hearing.
Mr. John said he had taken
a tape to the lot and looked at some of the other houses. In addition,
he spoke to some of the owners as well as the architectural control committee. Mr.
John indicated he was satisfied with the proposal.
B300-99 was given third reading
with the vote recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON,
JANKU, CROCKETT, CAMPBELL. VOTING NO: NO ONE. Bill declared
enacted, reading as follows:
B301-99 Amending
Chapter 23 of the Code to establish sign regulations for automatic
teller machines.
The bill was given second
reading by the Clerk.
Mayor Hindman noted that
there was a request to table this City initiated amendment to the sign ordinance.
Mr. Campbell made the motion
that B301-99 be tabled to the September 20, 1999, meeting. The motion
was seconded by Mr. Coffman.
Mayor Hindman opened the
public hearing with the understanding that comments would be heard at the
next meeting as well.
Mr. John said he would like
to see staff look into other kiosk-type buildings instead of just ATM
machines. He noted there may be other structures constructed in parking
lots that would be similar to ATM's. Mr. John suggested that perhaps
the ordinance should be broadened to include small, free standing buildings
of some sort.
The motion to table, made
by Mr. Campbell, seconded by Mr. Coffman, was approved unanimously by voice
vote.
(A) Voluntary
annexation of property located east of Sinclair Street and south of
Heritage Meadows Subdivision.
Item A was read by the Clerk.
Mr. Beck noted that this
tract consists of about 38 acres and both the Planning and Zoning Commission
and staff recommended approval.
Mayor Hindman opened the
public hearing.
Roy Rogers, 1614 Whitburn,
property owner and developer, offered to answer any questions.
Mayor Hindman closed the
public hearing.
OLD BUSINESS
B286-99 Calling
for bids for the North Parklawn Court drainage improvement project.
The bill was given second
reading by the Clerk.
Mr. Beck said this project
was on the CIP list because of flooding that is occuring in a couple of houses
on a cul-de-sac street in north Columbia. The estimated cost of the
project is $206,200, which will be paid for from the stormwater utility fund.
Comments were called for
with none received.
B286-99 was given third reading
with the vote recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON,
JANKU, CROCKETT, CAMPBELL. VOTING NO: NO ONE. Bill declared enacted,
reading as follows:
B288-99 Authorizing
an interconnection agreement with Boone County Regional Sewer District
regarding the construction of the C-6 Trunk Sewer Line.
The bill was given second
reading by the Clerk.
Mr. Beck noted that this
joint project will provide for a trunk sewer that will connect an existing
trunk sewer in southeast Columbia to the Bearfield Lagoon. He noted
this lagoon has been in operation a substantial length of time outside the
City. The agreement provides for what amount of the estimated project
cost of $212,000 that will be paid for by the City, and what part the District
would pay. It also provides for how much the District will be paying
the City to treat the wastewater.
Comments were called for
with none received.
B288-99 was given third reading
with the vote recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON,
JANKU, CROCKETT, CAMPBELL. VOTING NO: NO ONE. Bill declared enacted,
reading as follows:
B293-99 Appropriating
FY 99 grant funds for transit operating expenses.
The bill was given second
reading by the Clerk.
Mr. Beck pointed out that
an amendment sheet had been prepared for this bill relating to a change in
an account number. He said there is an additional $336,686 of federal
money allocated through the State Department of Transportation available
to the City of Columbia.
Comments were called for
with none received.
Mr. Campbell made the motion
that B293-99 be amended per the amendment sheet. The motion was seconded
by Mr. Janku and approved unanimously by voice vote.
B293-99, as amended, was
given third reading with the vote recorded as follows: VOTING YES:
JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL. VOTING
NO: NO ONE. Bill declared enacted, reading as follows:
B294-99 Appropriating
funds for the purchase of computer Y2K related equipment.
The bill was given second
reading by the Clerk.
Mr. Beck said this is an
appropriation of an additional $112,295 for hardware, software, and extra
personnel services. He said an outside consultant who specializes in
this kind of work has been working with City equipment and personnel for
a number of years. This individual has been reviewing, department by
department, as to where the City stands in our preparation for Y2K. Mr.
Beck reported he met with the consultant last week for an update, and it
had been indicated that we are 99% ready. He explained it is the staff's
goal to have the new hardware/software installed by October 1, 1999, in order
to take care of any glitches that might occur.
Mr. John asked about the
$90,000 as a supplement to the current staff. Mr. Pope replied as a
number of software programs are being updated, those funds will be used for
training in the user departments. He noted the upgrades being installed
are at least two levels above what is being used currently. Mr. Pope
commented there will also be some additional training for his staff in order
to support those products.
Mr. Janku stated the Council
has been receiving reports from Water and Light, Public Works and other departments
about the various compliance efforts. He noted these reports have been
very thorough and he encouraged people to review them.
Mr. Campbell said the staff
has done a good job in communicating the City's status with Y2K, which he
felt alleviated much of the concerns.
B294-99 was given third reading
with the vote recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON,
JANKU, CROCKETT, CAMPBELL. VOTING NO: NO ONE. Bill declared enacted,
reading as follows:
B296-99 Amending
Chapter 11 of the City Code as it relates to storage of unlicensed
motor vehicles.
The bill was given second
reading by the Clerk.
Mr. Boeckmann explained that
the only change in the ordinance is whether or not to allow unlicensed automobiles
to be covered with any kind of opaque material.
Mrs. Crockett asked if there
was a state law regarding leaving unlicensed vehicles. Mr. Boeckmann
said there is not.
Pat Wines, 707 W. Worley,
said there are junk cars everywhere in the First Ward, with very few of them
being covered. She listed numerous addresses where junk cars are being
kept -- licensed and unlicensed.
Mayor Hindman reported the
issue before the Council is whether or not to amend the ordinance to remove
the cover exception. He noted it may be necessary at a some point to
revisit the issue again. Mayor Hindman commented that some of the violations
the previous speaker referred to were complaint driven and needed to be reported
to the appropriate department.
Mr. Beck noted that staff
is getting closer to doing an assessment of the First Ward. He met
with Ms. Crayton earlier this evening to discuss a geographical area based
on information that she provided to the staff. Mr. Beck added that
he sits on a Board that meets on statewide issues, and abandoned cars is
a problem in cities throughout the state. He reported there has been
a lot of legislative discussion this last year about providing more enforcement
empowerment to communities.
Mr. John asked about the
procedure to follow when someone wants to make a complaint about an abandoned
car. Mr. Boeckmann said the enforcement of that violation is handled
by the Police Department.
Mr. Coffman felt the City
needs to have this information outlined in the telephone book. Mr.
Beck suggested this type of information could be added to Community Line,
if it is not already on there.
Mr. Campbell pointed out
that these types of complaints can be reported by way of the Internet in
other cities.
Mr. Janku stated this is
a problem that extends beyond the First Ward.
Mr. Coffman noted this proposed
amendment will not apply to all problems. Mr. Janku reported unlicensed
cars are a problem whether or not they are covered. He did not think
covering cars was going to help a bad situation. Mr. Janku felt if
the City was going to deal with the problem, they needed to take away the
exception so the ordinance could be enforced. Mayor Hindman agreed
that it had the potential to help. Ms. Crayton believed it would help
quite a bit.
B296-99 was given third reading
with the vote recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON,
JANKU, CROCKETT, CAMPBELL. VOTING NO: NO ONE. Bill declared enacted,
reading as follows:
CONSENT AGENDA
The following bills were
given second reading and the resolutions were read by the Clerk.
B287-99 Confirming
the contract of Combs construction Company for relocation of sanitary
sewers
for the Route AC project; appropriating funds.
B289-99 Authorizing
a supplemental agreement to the Missouri Highway and Transportation
Commission
agreement for the Bear Creek Trail Phase IV project.
B290-99 Authorizing
a right of use permit for the University of Missouri to construct Phase II
of the
Hinkson
Creek Recreational Trail and connect to the MKT Trail.
B291-99 Amending
Chapter 14 of the Code to discontinue the sale of parking permits at the
former
GTE
parking lot located at the southeast corner of Cherry and Fifth Streets.
B292-99 Accepting
easements and quit claim deeds for construction, sewer, drainage and utility
purposes.
B295-99 Levying
and assessing special taxes for abatement of weed nuisances.
B297-99 Approving
the final plat of Vanderveen Plaza, Plat No. 2; authorizing a performance
contract.
B302-99 Appropriating
donated funds for the development of Rhett's Run Mountain Bike Trail.
B303-99 Amending
Chapter 2 of the code to reestablish a procedure to disclose potential conflicts
of
interest and substantial interests for certain city officials.
R163-99 Setting
a public hearing: water main construction on Clark Lane from Ballenger Lane
to
Lakewood
Drive.
R164-99 Setting
a public hearing: construction of the Bear Creek pedestrian and bicycle trail,
Phase
IV.
R165-99 Authorizing
an agreement with the Missouri Department of Health for inspections of child
care
facilities.
R166-99 Authorizing
an agreement with Lincoln University for student nursing services.
R167-99 Authorizing
an agreement with the Missouri Department of Health for the WIC
supplemental
program.
R168-99 Authorizing
the city Manager to execute an agreement with the Missouri Department of
Health
for breast and cervical cancer services.
R169-99 Authorizing
an agreement with Enterprise Development Corporation, Inc. for the Home
Ownership
Assistance Program.
R170-99 Authorizing
contracts for FHWA and FTA planning grants.
R171-99 Authorizing
an agreement with First Night Columbia, Inc. for use of Daniel Boone lobby
for
New Year's Eve celebration.
R172-99 Authorizing
an amendment to the contract with The Curators of the University of Missouri
for
adult day care services.
The bills were given third reading and the resolutions were read with the vote recorded as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT, CAMPBELL. VOTING NO: NO ONE. Bills declared enacted and resolutions declared adopted, reading as follows:
NEW BUSINESS
R173-99 Authorizing
an agreement with Buck Consultants to bid the stop-loss reinsurance
coverage
on the self-funded medical plan.
The resolution was read by
the Clerk.
Mr. Beck reported staff is
recommending this study in an amount not to exceed $6,000.
Comments were called for
with none received.
The vote on R173-99 was recorded
as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT,
CAMPBELL. VOTING NO: NO ONE. Resolution declared adopted, reading
as follows:
R174-99 Authorizing
Amendment No. 2 to the agreement with Horner & Shifrin, Inc. for
architectural
and engineering work in connection with the police building.
The resolution was read by
the Clerk.
Mr. Beck said this would
increase the architect's fee by an amount not to exceed $19,500. He
was hopeful the renovation work could be bid by October.
Comments were called for
with none received.
The vote on R174-99 was recorded
as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT,
CAMPBELL. VOTING NO: NO ONE. Resolution declared adopted, reading
as follows:
R175-99 Adopting
the Disadvantaged Business Enterprise program.
The resolution was read by
the Clerk.
Mr. Beck explained that this
is primarily a requirement of the Department of Transportation. He
stated it reaffirms the appointment of an official DBE Officer for the City,
which is the Finance Director.
Comments were called for
with none received.
The vote on R175-99 was recorded
as follows: VOTING YES: JOHN, COFFMAN, HINDMAN, CRAYTON, JANKU, CROCKETT,
CAMPBELL. VOTING NO: NO ONE. Resolution declared adopted,
reading as follows:
PR176-99 Establishing
City travel policy.
The policy resolution was
given first reading by the Clerk.
Because this is a policy
resolution, Mayor Hindman explained it would be held over to the next meeting.
Mr. Beck said this would
do away with the requirement of reporting trips that involve less than $50,
however, an expense report would still have to be filed. He reported
it would tie pay for travel into the IRS requirements.
The following bills were introduced by the Mayor, unless otherwise indicated, and all were given first reading:
B304-99 Levying
and assessing a special tax to abate a weed nuisance at 804 Seventh
Street.
B305-99 Accepting
easements for utility purposes.
B306-99 Calling
for bids for a water main project on Clark Lane.
B307-99 Appropriating
funds for the Columbia Terminal Railroad.
B308-99 Authorizing
the acquisition of easements for the construction of the Fourth Avenue
improvement
project.
B309-99 Calling
for bids for the reconstruction of Scott Boulevard from Bellview Drive northward
to
Brookview Terrace.
B310-99 Calling
for bids for the Worley Street and Again Street West drainage improvement
project.
B311-99 Calling
for bids for the Alton Avenue Phase 3 storm drainage improvement project.
B312-99 Confirming
the contract of Don Schnieders Excavating Co., Inc. for construction of Paris
Road/Hinkson
Avenue intersection improvements.
B313-99 Authorizing
the demolition of 9 Third Avenue and calling for bids.
B314-99 Authorizing
Change Order No. 2 to the contract with United HRB General Contractors, Inc.
for
the 8th and Cherry parking structure project; appropriating funds.
B315-99 Appropriating
funds for the Cosmo Park hard surface trail and skateboard park.
B316-99 Approving
a revision to the Planned Unit Development Site Plan for Woodrail on the
Green.
B317-99 Approving
the "Providence Hill" C-P Development Plan; granting a variance to the
subdivision
regulations.
B318-99 Approving
a revision to the "Boone County Fire Protection District Offices" C-P
Development
Plan.
B319-99 Voluntary
annexation of land located east of Sinclair Street and south of Heritage
Meadows
Subdivision.
B320-99 Vacating
a drainage easement located within Smithton Ridge, Plat 2, a proposed
subdivision.
B321-99 Approving
the final plat of Smithton Ridge, Plat 2; authorizing a performance contract.
B322-99 Approving
the final plat of The Village of Cherry Hill, Plat 3; authorizing a performance
contract.
B323-99 Approving
the final plat of Littlebear Industrial Park; authorizing a performance contract.
B324-99 Making
technical corrections to Ordinance No. 16126 which amended Chapter 29 of
the
City
Code as it relates to the M-R District.
B325-99 Amending
Chapter 16 of the City Code as it relates to noise from radios, phonographs,
etc.
B326-99 Authorizing
an annexation agreement with Henry R. Miller and Frances S. Miller.
B327-99 Establishing
Parks and Recreation Department fees.
B328-99 Amending
Chapter 27 relating to electric rates.
B329-99 Amending
Chapter 27 relating to water rates.
B330-99 Establishing
new group insurance premiums for the employee health care plan.
B331-99 Amending
the City of Columbia Money Purchase Plan.
B332-99 Adopting
the FY 20000 Pay Plan and Classification Plan.
B333-99 Amending
the City Employee Health Care Plan document.
B334-99 Amending
Chapter 19 of the City Code re: personnel policies, rules and regulations.
B335-99 Authorizing
an amendment to the Ozark Management, Inc. ground site lease at the Airport.
REPORTS AND PETITIONS
(A) Youth Opportunity
Grants.
Mr. Beck noted the Council
had requested a report regarding the City's eligibility for youth opportunity
grants. He reported the City of Columbia is not eligible for those
types of grants.
Mr. Janku thanked the staff
for the report and said it was disappointing to learn that is the case.
(B) Set Back
Requirements.
Mr. Beck explained the Planning
and Zoning Commission reviewed this issue and recommended there not be any
change in the basic setback requirements. The Commission suggested that setback
differences be handled through a PUD zoning situation. He said the
report suggested that several items are pending review as it relates to development. Their
suggestion is that the items be taken up after the adoption of the Metro
2020 Plan.
Regarding the setback requirements,
Mr. Hancock reported that the Commission had not held a public hearing on
it. He said if the Council wants to pursue it further, that certainly
could occur, but the recommendation would remain the same.
Mayor Hindman asked when
the Council might be in a position to adopt the 2020 Plan. Mr. Beck
responded it would probably be the latter part of November as the Council
wanted to have a work session prior to formal adoption.
Mr. Campbell indicated he
is willing to set this issue aside temporarily, assuming the Council will
review it at some point in the near future. In addition, he would like
to see it as part of a package that will come back to the Council. Mr.
Hancock explained rather than a reduction to the standard setback, perhaps
staff could look at ways to make the PUD more useful.
Mayor Hindman thought some
developers may prefer a reduced setback, and he would not want the Council's
inaction to make it difficult for them to move forward with their projects.
Mr. John realized the Council
may not want to change the ultimate setback, and wondered about a clause
allowing a conditional use permit, or something similar, where it could be
reviewed on a case by case basis. He reported the whole purpose for
the 25 foot setback is to make the driveway long enough so cars are not blocking
the sidewalk. Mr. John noted if the garage is setback and the house
moved forward, it would not affect the driveway.
Mayor Hindman agreed and
said he would like to find a way to avoid the process of amending the PUD
zone.
Mr. Janku said if the ordinance
is amended to remain relatively specific, it would get things started quicker. Whereas
if the whole PUD process is amended, it would take a long time. He
believed the Council could deal with the larger issue later.
It was decided this issue
would be taken up at a later date.
(C) Petition
to Improve Spruce Drive.
Mr. Beck reported that 69%
of the property owners are requesting the reconstruction of Spruce Drive. He
noted the estimated figures for the project was quite high considering this
is a 1,200 foot street. Mr. Beck commented he has always been a promoter
of bringing streets up to standard, but this one has a price tag of $210,000
for a cul-de-sac street.
Mrs. Crockett explained she
had been asked to submit the petition. She reported in previous discussions
with Mr. Patterson regarding the corner of Spruce and Oakland, there is a
five foot ditch one would step into. Mrs. Crockett believed this project
could be considered a safety issue improvement. She said if 69% of
the people are willing to give up right away, that is a telling statement. Mrs.
Crockett also commented the street is not very wide and does not have sidewalks.
Mr. Beck said he was addressing
the problem generally. He remembered trying to get Spruce Drive improved
when it would have cost probably less than $100,000.
Mr. Janku saw the question
as to the allocation of resources, of which there are not unlimited amounts.
He did not know that the problems given would necessitate this major street
construction.
Mr. Patterson aknowledged
there are ditches along this street and believed that was what added to the
high cost of the project -- storm drainage facilities would have to be constructed. He
noted the staff report outlined what the typical street with sidewalks and
storm drainage would cost, and the opportunity to modify the design criteria
would come at the time of the public hearing. Mr. Patterson stated
staff could bring back options at the time of the public hearing as to anything
that could be done to provide some alternatives to the design criteria.
Mrs. Crockett made the motion
that Mr. Patterson report back. The motion was seconded by Mr. Campbell
and approved unanimously by voice vote.
(D) Intra-Departmental
Transfer of Funds.
Report accepted.
(E) Cleanup Columbia.
Mr. Beck explained there
had been a very successful cleanup on August 21st with over 1,100 volunteers
picking up over four tons of trash.
BOARDS AND COMMISSIONS
None.
COMMENTS OF THE COUNCIL, STAFF, AND PUBLIC
Mr. Janku explained that
he had received a call from a resident in the Blackfoot Road area indicating
a problem with deterioration of the road. He said the City has been
trying to fill the potholes, but he wondered if there was something more
that could be done. Mr. Janku asked if there is some way to resurface
this road in the same manner as had occurred with Blue Ridge Road.
Mr. Janku reported he also
received a call from a Creasy Springs resident, near Jackson Street, relating
to large vehicles parked on the street. He noted that parking is already
restricted on one side of the street.
Mrs. Crockett asked when
the work would begin on the intersection project at Paris Road and Hinkson
Avenue. Mr. Patterson said it usually begins within 30 days of the
acceptance of the bid. Mrs. Crockett said the Coordinator of
Transportation for the School District spoke to her about the project earlier
this evening. He was wondering if it would be possible to delay the
project until after school is out next spring because the buses use the road
continually. Mr. Patterson said he would have to check and see how
the contract is written because it could affect the pricing. He indicated
he would check into it.
Mr. John said he would like
to see the Council packets downsized. He suggested several options
for doing so. Mr. Boeckmann said there may be ways of cutting down
on some of the paperwork, but they probably could not avoid everything. He
said he would look into it. Mr. John acknowledged the Council needs
to see all of the back-up paper work, but when there is something that could
have been approved along with the original project or plan, then another
approval process should be unnecessary.
Mr. John reported he would
like to see, over the next six months or so, some kind of a marketing plan
to try to increase ridership on City buses. He wanted to see it targeted
toward students as well as other individuals.
There was a discussion about
what could be done to increase ridership. Mrs. Crockett asked if ridership
is up currently. Mr. Patterson said it has been steadily growing over
the past few years. He reported a new transit supervisor has been hired,
and he is hopeful this person will have some of the marketing skills they
are looking for. Mr. Patterson commented one of the biggest challenges
encountered this year is keeping the buses on the roads. With the multitude
of mechanical failures that have occurred to the smaller buses, they have
ended up having to run the large buses at times when it is not necessary. However,
Mr. Patterson felt they are gaining ground and there is a system in place
that people are starting to depend on.
Mrs. Crockett asked if the
bus system had been extended into the Hanover area. Mr. Patterson replied
it had not. He noted whenever a service is extended into another area
it is at the expense of another route. Mr. Patterson noted staff is
reviewing options now, but any changes would come back in the form of a trade
off unless more money is spent on the system. He commented they would
try to eliminate the lower performing areas. Mr. Patterson also indicated
that staff is making progress with the University in terms of transferring
the City's bus system to a totally public route system. In addition,
negotiations are underway with the University regarding the availability
of student passes for the entire City rather than just providing a shuttle
service.
Mr. Coffman also understood
small maps of the different routes will be placed at bus stops.
Mr. Coffman noted the Council
received information from the University regarding a center median along
College Avenue, between Hospital Drive and Rollins Street. He believed
it would be a good idea to extend it further north on College Avenue. In
addition, Mr. Coffman thought it would be helpful for pedestrians to have
a place of refuge when crossing the street, and suggested some sort of design
that would have at least two or three locations in each block so pedestrians
could cluster.
There were questions regarding
whether the design had been finalized and if the median would be landscaped. Mr.
Campbell thought it would be a Jersey barrier.
Mr. Coffman suggested that
City staff contact the University about establishing some sort of partnership
to extend the median further north to University Avenue. He said it
would be something that would benefit both the students as well as the full
time residents of the area.
Mayor Hindman thought the
median would be valuable, but he was not thinking in terms of a Jersey barrier. Mr.
Patterson noted the University is making application for enhancement funds
for the project. He explained the University shared the design of the
median with his department and it calls for pavers and planting areas. Mr.
Patterson reported the reason the median will only be extended from Rollins
south is because the University owns property on both sides of the road,
and the first phase will be a demonstration as to how it will look. He
noted north of Rollins the University will be dealing with private ownership,
driveways, cuts in the median, etc. In addition, it is the intention
to develop a corridor for pedestrian havens through the entire corridor.
Roy Rogers explained that
he is on the Governmental Affairs Committee of the Chamber of Commerce and
this group held discussions on the Metro 2020 Plan. He stated if the
plan is substantially changed, or if the Council decides to move forward
with changes to setbacks and PUD's, Mr. Rogers would suggest that the developers
in Columbia also be allowed to participate in the process on an informal
basis.
Mr. Campbell commented that
he had been recently driving down Hitt Street and noted that now there is
parking on both sides of the street, where previously parking was limited
to one side. He explained pedestrians are stepping out between cars
which makes driving more adventuresome.
Henry Lane, 1816 E. Broadway,
learned just recently that there is a Student Recreation Center on the MU
Campus that is open to anyone. He spoke about the amenities of the
Center and the associated fees.
The meeting adjourned at
10:40 p.m.
Respectfully submitted,
Penny
St. Romaine
City
Clerk
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