The City Council of the City of Columbia, Missouri met for a regular meeting at 7:00 p.m., on Monday, July 19, 1999, in the Council Chamber of the City of Columbia, Missouri. The roll was taken with the following results: Council Members JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, and CRAYTON were present. The City Manager, City Counselor, City Clerk, and various Department Heads were also present.
APPROVAL OF MINUTES
The minutes of the regular meeting of July 6, 1999, were approved unanimously by voice vote on a motion made by Mr. Campbell and a second by Mr. Janku.
APPROVAL AND ADJUSTMENT OF AGENDA INCLUDING
The agenda, including the Consent Agenda, was approved unanimously by voice vote on a motion made by Mr. Coffman and a second by Mrs. Crockett.
1. Cosmopolitan Club presentation of $15,000 donation for the Skateboard Park.
Gregory Wingert and Penny Shephard, representatives of the Cosmopolitan Club, presented the City with a check in the amount of $15,000. Mr. Wingert explained that last year the Club had given the City $25,000 toward the skateboard park. He stated as the Parks and Recreation Department had done a great job with the skateboard park, Cosmo Club asks that the $15,000 be used to finish the project.
Mayor Hindman accepted the check with great pleasure, and thanked the Club for all of the benefits the City has received because of their efforts.
Mr. Beck thanked the Club for their generous donation and added that it would go a long way toward supporting the Columbia Trust program -- a program where citizens can make donations toward public projects to raise the quality of life over and above the basics. He noted the skate park is heavily used and that the Parks and Recreation staff had done a great job on it.
Mr. Hood noted that the Club's original gift to the City, for Cosmo Park, had been in August of 1949. He thanked them for their 50 years of service and donations. He indicated the money would be used to put the finishing touches on the Skateboard Park.
SCHEDULED PUBLIC COMMENTS
B208-99 Rezoning property located on the south side of I-70 Drive Southeast, east of Glenstone
Drive from C-3 and M-C to M-1.
The bill was read by the Clerk.
Mr. Beck noted that the bill had been amended at the last meeting. He said this request would apply only to the C-3 zoned land on the north side of the Sapp property. The request is to rezone Tract A from C-3 to M-1, and Tract B from C-3 to M-C. The staff recommends approval.
Mayor Hindman reopened the public hearing which was continued from July 6, 1999.
Manny Burkholder, explained that Tom Schneider, the attorney representing the applicant, had been notified of a death in the family just before five o'clock today. Mr. Schneider had asked Mr. Burkholder to request a further table of the issue to the August 2, 1999, meeting.
Comments were called for with none received.
Mr. Campbell made the motion that B208-99 be tabled to the August 2, 1999, meeting. The motion was seconded by Mr. Janku and approved unanimously by voice vote.
the "Boone Hospital Center Surface Parking" O-P Development Plan.
The bill was read by the Clerk.
Mr. Beck explained that at the last meeting the Council had asked for information related to undergrounding utilities or the reduction of overhead lines in the area. He indicated Mr. Malon's report outlines the costs associated with both options. In addition, Mr. Beck noted that the East Campus Neighborhood Association forwarded a memo to the Council pertaining to the possibility of a pocket park. He said the staff had not had enough time to discuss the matter. Mr. Beck reported that he did speak with a representative from Boone Hospital who felt they would be willing to work on the issue further if they could proceed with the parking project.
Mr. Campbell asked what would happen if the Council passed the bill this evening in regard to a pocket park. Mr. Beck understood the hospital representative to say they are willing to work something out about the pocket park. He did not think the Hospital wanted to see the entire project delayed to wait until that issue is resolved. Mr. Beck said the staff would have to bring a report back to the Council regarding what conditions have been worked out between the groups. He felt a City staff member should be involved in discussions between the hospital and the neighborhood if the City has money involved in the project, or the responsibility for the maintenance. Other questions Mr. Beck felt should be addressed included on whose property would the park be located, and the financial participation in relation to the sidewalk and pocket park, or whether there would be a combination of some sort of trade-off.
Mr. Coffman understood Mr. Beck to say he thought the topics the staff should analyze is the City's potential contribution to the cost of the sidewalk, and who would maintain the pocket park area. Mr. Beck related it would have to be determined how the City can legally provide funding for the park if it is not a City pocket park, and then what the funding source would be. Currently, there is no money set aside for it, but there is sidewalk money. Mr. Coffman is interested in what could be done now. When the hospital begins construction on the parking lot, that would be the time for the other pieces to be put in place.
Mrs. Crockett felt there were a lot of unanswered questions and thought it would make sense to table the issue for another two weeks so that all concerns could be worked out.
Mayor Hindman questioned why there are power lines on both sides of the street, and wondered if they could be put on one side. Mr. Malon responded the lines could be moved, however, the existing poles would have to be replaced with higher ones as there are facilities in the communication space. He reported the poles would have to be raised by another ten feet and then GTE would have to actually move their facilities across the street, or we would have to move ours across the street. No matter what is done, Mr. Malon said it would be expensive and GTE is not going to want to pay for it. He thought it would cost around $150,000 to move the lines.
Mr. Coffman asked if the $150,000 included accommodating GTE. Mr. Malon said it would not pay for GTE to actually move their facilities, but it would make space for them.
Mayor Hindman opened the public hearing.
Tom Trabue, a representative of Trabue, Hanson, and Hinshaw, explained that Tom Schneider also represents the Hospital in this matter. With the issues being discussed, Mr. Trabue thought this issue should be tabled.
Lynn Hostettler, 1204 Hulen Drive, Manager of Community and Media Information at Boone Hospital, spoke on behalf of attorney Tom Schneider. He requested that the Council move forward with approval on the issue because of the time constraints involved. He said the Hospital would like to have the project completed by this winter. Mr. Hostettler noted that he and Mr. Schneider have been involved in discussions with the East Campus Neighborhood Association. The two groups met this past week and discussed the sidewalk issue along William Street -- especially the corner of William and Anthony where there is a large locust tree which would have to be removed to complete the sidewalk. The Board of Trustees, at their last meeting, approved the funding for the sidewalk which would cost between $11,000 and $12,000. Mr. Hostettler explained the East Campus Neighborhood has requested that the Trustees give up one parking space at the existing lot at the corner of William and Anthony. The Trustee agreed to do so if outside funding for the extra cost of the pocket park could be found.
Mr. Campbell asked if there was a reason why a sidewalk could not be built around the tree mentioned. Mr. Hostettler said that had been investigated and it was felt because the tree is on a raised area, it would probably limit the life of the tree to construct a sidewalk around it.
Mr. John noted that the approximate $12,000 sidewalk on William Street is not part of the parking lot being built at this time, but an off-site improvement the Hospital is willing to pay for. He asked what size the pocket park would be. Mr. Hostettler thought it would be at least a twenty by twenty area. He said there was also discussion about the possibility of moving the existing bus stop. Mr. John asked if additional funding has been found to pay for the additional costs of a pocket park. Mr. Hostettler said the Hospital would give up the ground for the park and pay for the sidewalk.
Mr. Janku asked if the City were to pitch in toward the sidewalk, if the Trustees would have any problem with reallocating their contribution in ways that would balance out toward the pocket park. Mr. Hostettler said he could not speak for the Trustees, but he would assume so, as long as the cost remains approximately the same.
Mayor Hindman said that would make sense from a public policy point of view. He said the sidewalk would be a very good addition as it would connect Anthony Street to the sidewalk system. The City putting in a pocket park on private property would raise some questions. His inclination was to "kick in" toward a sidewalk that would fit into the City's plans of having a connected sidewalk system rather than to invest in a pocket park.
Matt Harline, 301 McNab, reported the East Campus Neighborhood Association is in support of the O-P Plan and is also in favor of the issue being passed this evening. He said the hospital has met with residents and has become a very good partner with the neighborhood. Mr. Harline believed that approving the O-P plan would not preclude a pocket park. He felt the sidewalk was a logical fit on a collector street, and the Association did not feel there was any legal or moral reason to hold up the process to get the pocket park built. Regarding the bus stop, Mr. Harline reported the Neighborhood Association felt it would make sense to have the bus to stop before the intersection, which would include a bench and maybe a shelter.
Clyde Wilson, 1719 University, spoke on behalf of the President of the East Campus Neighborhood Association. He reaffirmed what the two previous speakers indicated. Mr. Wilson said the residents are very appreciative of the willingness of the Trustees to work with them on these issues. He asked the Council to approve the Development Plan.
Mayor Hindman closed the public hearing.
Mr. Coffman commented about how great it is to see such a wonderful working relationship between the neighborhood and the hospital.
Mr. Campbell asked if the bill is passed, whether further action would be needed. Mr. Beck felt there were two issues: the first relates to the issue of the parking lot; and the other being the Council would have to give staff some direction as to what they wanted done regarding the pocket park. It was decided that a motion would be made at the end of the meeting.
B213-99 was read with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
the "MFA Breaktime at The Village of Cherry Hill" C-P Development Plan.
The bill was given second reading by the Clerk.
Mayor Hindman noted that an amendment sheet had been provided which would further restrict the proposed uses.
Mr. Campbell made the motion that B225-99 be amended per the amendment sheet. The motion was seconded by Mrs. Crockett and approved unanimously by voice vote.
Mr. Beck explained that this 1.8 acre tract is located at the southeast corner of Chapel Hill and Scott Boulevard. Both the City staff and the Planning and Zoning Commission recommended approval.
Mayor Hindman opened the public hearing.
Kurt Kirtley, an MFA representative, offered to answer any questions.
Mr. Janku asked what had been done with the lighting.
Jay Gebhardt, a project engineer with Allstate Engineering, explained that the proposed canopy at this location was designed differently from the other Breaktimes throughout the community. He outlined it will consist of an 18 inch canopy that will extend below the ceiling to direct the lighting downward and prevent it from spilling out. Mr. Gebhardt also reported the building has been turned to face away from the intersection. He indicated a lot of the building characteristics will mimic what is being proposed in The Village of Cherry Hill, which is supposed to have an older feel to it -- more of an old town type of development rather than just a standard Breaktime Convenience Store. Mr. Gebhardt also noted that the signage is much less than what is allowed in straight C-1 zoning, and there will be 37% landscaping.
Mayor Hindman closed the public hearing.
Mr. Campbell thought the design was good and that both parties were to be commended. He said this is a case where Breaktime has been working with the developer to make sure the architecture is compatible with the neighborhood. Mr. Campbell thought it was going to be a fine addition to the area.
Mr. Janku suggested that something could be learned by the lighting in this instance as other developments have been struggling with the same issues.
B225-99, as amended, was given third reading with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
ballot issues RE: extension of the 1/4 cent capital improvement sales
increasing the City's hotel/motel tax for Convention and Visitors Bureau activities.
Item A was read by the Clerk.
Mr. Beck noted that this issue deals with the current 1/4 cent capital improvement sales tax and its extension. He emphasized that this would be an extension of an existing tax that can be used for capital projects only and cannot be used for day-to-day operations of City government. The current 1/4 cent tax will expire at the end of the year 2000, and past practice has been to go to the voters about every five years to allow a vote on specific issues. The major programs being proposed would be voted on separately under this sales tax issue. He indicated the extension of this tax for five years would generate approximately $19 million.
Mr. Beck explained that the proposed funding from the 1/4 cent extension would go toward Fire Department needs, a Community Recreation Center, and the continuation of the current parks, green belt, and trails program. He noted the Council had also talked about using the funds to continue the open space program. The second major issue that is being proposed relates to the hotel/motel bed tax that would increase the current rate from 2% to 4%.
Regarding capital needs, Mr. Beck explained that at the Council retreat he presented a five year funding plan that would not increase the rate of the sales tax nor the property tax rate for the next five years, unless something very unusual were to arise. He indicated staff looked to what the needs were in the area of streets, bridges, sidewalks, and so forth, as the major priority issues that have to be addressed on a timely basis. Mr. Beck reported staff determined the City has approximately $48,000,000 available from dedicated sources (federal, County rebate money, tax bill development fees, transportation sales tax, etc.), which is an annual level greater than present. It was indicated to the Council during these discussions that the City would be paying off general obligation bonds that were issued earlier. It was possible to do this by using two sources of money; property tax and transportation sales tax monies. By paying off the bonds in the next two to three years, Mr. Beck commented the City would be in a position to utilize some of those resources for road purposes. He noted that transportation sales tax must be used for transportation purposes.
Regarding Fire Department needs, Mr. Beck displayed a summary on the overhead and offered to answer any questions. He reported that to purchase a site for a future fire station, construct a fully equipped new station, replace major equipment, and renovate existing fire stations would cost $5.5 million. Mr. Beck stated that would require the extension of the capital improvement sales tax by 17 months.
Mr. Beck introduced Naomi Cupp, Co-Chair of the Mayor's Community/Recreation Committee, and asked that she give a brief presentation on the proposed Community Recreation Center.
Naomi Cupp summarized a report that had been presented to the Council at their May 17th, 1999, meeting. She also reviewed the recommendations that were made at that time. The Council subsequently directed the Committee to move forward and begin Phase 2 of their work.
Ms. Cupp reported as part of Phase 2, the Committee developed a framework of components that would go in the Center. And earlier this month, the Committee presented the Council with two different designs -- Concept A and Concept B. Concept A was the more expensive of the two and the Committee realized it was more than they could expect the community to support. Although, the Committee will continue to work and see if they can raise some funds for it. Ms. Cupp explained the Committee is proposing the City proceed with Concept B, which consists of an approximately 61,000 square foot facility with a single gymnasium at a cost of $9.5 to $10.5 million. The facility would also include a weight room, aerobics room, weight/cardiovascular area, a walking track, a leisure pool, multi-purpose meeting rooms, child care rooms, and an administrative area. Ms. Cupp noted the larger facility would consist of 73,372 square feet and was estimated to cost approximately $12.3 million, but it would contain more gymnasium space, more meeting rooms, and some other additional things.
Ms. Cupp reported the Committee has now divided into three different groups. One group is working with the consultants on the facility design, one group will work on putting together a campaign in preparation for the November ballot issue, and one group is committed to finding the extra dollars for the larger facility. She indicated the consultants are looking at designing something that could be expanded if the extra funding can be found. Ms. Cupp pointed out that the proposal in 1994 had been for a Center that was 105,108 square feet. The proposal this Committee is now recommending contains 60,402 square feet. She noted the proposal has been scaled down significantly.
Mr. Janku asked if any figures were available regarding recovery of operational costs. Ms. Cupp said the proposed operational costs the Committee came up with for Concept B estimates a 95% recovery cost, and Concept A had a 97% recovery cost. Ms. Cupp noted with the smaller concept, it would be difficult to have any organized sporting activities at the Center as league play is assessed user fees. In addition, a meeting room was eliminated with the smaller design so there would not be as many rental type activities. However, Ms. Cupp reported that a 95-97% recovery cost is wonderful. Mr. Janku asked if those figures are based on experiences of other communities. Ms. Cupp said that was correct.
Mr. Beck displayed figures relating to the continuation of the parks, green belt, trails and open space program. The figures gave a breakdown of how that funding might be utilized. Mr. Beck reported this information was obtained from the Capital Improvement Plan that the Council reviews each year with the staff. He noted the total to be about $3 million, which is equal to a 10 month extension of the 1/4 cent capital improvement sales tax.
Mr. Beck asked Lorah Steiner to address the adjustment of the hotel/motel tax. Ms. Steiner related that three years ago the Convention and Visitors Bureau began a process to create a master plan for tourism development in Columbia. She said it was a consensus process involving people from many different segments of the community. Ms. Steiner reported the master plan was approved by the City Council in December of 1998, after having been reviewed and accepted by the Columbia Lodging Association and the Advisory Board for the Convention and Visitors Advisory Bureau. What came out of the master plan process was that the Bureau should promote and emphasize Columbia's cultural and heritage tourism, the central corridor of the Katy Trail (which is accessible to the millions of people that traverse the City on I-70 each year), all seasons sports marketing, attraction and festival development and enhancement, Internet marketing, and exposition marketing.
Ms. Steiner explained how the funds would be used. She indicated the additional one percent in funding that would be generated by the new tax would be used strictly for marketing and promotion, and the other one percent would be used for the development or enhancement of festivals, events, and attractions that have substantial potential for generating overnight visitation (at the 2% increase level this would not be a regressive tax if it is used specifically for purposes that generate overnight visitation for the City). It would also include the establishment of a cultural and museum district downtown, and researching attractions in keeping with Columbia's character.
In terms of using the first one percent for marketing and promotion, Ms. Steiner explained that Columbia is up against substantial competition because of new development in the surrounding competitive cities. She noted some of the larger conventions are being heavily courted by Branson and Springfield, so Columbia has to increase our support to retain them. Ms. Steiner reported Columbia has been at an extreme competitive disadvantage in terms of our marketing budget. She explained an additional one percent in funding for marketing and promotion would allow the City to almost double this budget.
Ms. Steiner summarized the reasons for increasing the lodging tax which included: The Bureau would have sufficient funds to be competitive in the market place; Columbia would be able to obtain a fair share of state matching funds, thus allowing us to maintain our position in the convention market; and, finally, the increase would allow the City to maintain an adequate fund balance in the event of a market downturn.
Ms. Steiner explained that tourism in Columbia helps pay for roads, sewers, as well as police and fire services. She commented this is funding that does not come out of its citizen's pockets, but money that is courtesy of our visiting friends.
Mayor Hindman opened the public hearing.
Richard Lampe, 10406 E. Highway WW, President of the Mid-Missouri Tourism Council, and Past President of the Mid-Missouri Restaurant Association, explained that the Tourism Council is comprised of community leaders in areas that directly affect or are substantially impacted by tourism. He described the make-up of the group and indicated they support the recommendation of placing the proposed increase in the hotel/motel tax on the November ballot. Mr. Lampe summarized the increase in funding would allow Columbia to be competitive in obtaining our fair share of state matching funds, the City would be able to maintain a prominent position in the convention market, it would allow us to maintain a stable market during rapid hotel growth, the City could develop attractions and events that will attract new visitors, and Columbia would be able to maintain adequate fund balances in the event of a market downturn.
Dick Walls, 10 McGregor, noted that Jefferson City is pressing hard right now for a new convention center. He observed that Columbian's are fortunate to live in this great community and have I-70 and U.S. Highway 63 traversing it, but we need to be able to bring these people in off of the highway.
Henry Lane, 1816 E. Broadway, spoke in regards to the recreation center. He outlined concerns pertaining to whether a Center is really wanted or needed, whether it is in a good location, and will it be self sustaining. He said a similar facility was turned down in 1994 by the voters. As far as need, Mr. Lane commented the City already has about 45 parks and recreational facilities, the public schools have 25 gyms, there are three health clubs, and the University has two swimming pools. He believed the proposed location for the Center (in the northwest part of Columbia) would be convenient for the people who live there, but a long way for most other people. He said one must consider how residents would get to the Center and noted bus transportation is almost non-existent on Sundays, and there are no buses running Monday through Wednesday after 6:20 p.m. In addition, Mr. Lane believed the neighborhood is dangerous. As far as being self-sustaining, he reported in this year's budget the recreational services fund will be subsidized from the taxpayers by $1.5 million. He urged the Council not to include the Community Recreation Center issue on the ballot.
Sandra Logan, Principal of West Junior High School and a member of the Recreation Center Committee, explained how busy school gymnasiums are, as well as their meeting rooms and classrooms. During the summer, she pointed out that some downtime is needed to resurface the floors and that kind of thing. As far as the need and location, she felt the survey was very accurate. Ms. Logan said that students need a place to go after school instead of hanging out on street corners. She said not only is West Junior High School adjacent to the proposed site, but many elementary schools are in near proximity as well. In her five years at West Junior, Ms. Logan said she has never felt unsafe. She encouraged the Council to be supportive of the issue.
Mike Pickerel, 1309 S. Fairview, Chair of the Bicycle/Pedestrian Commission, explained that the Commission has been working at the Council's direction with the City Planning Department to develop an integrated bicycle/pedestrian network for the metro planning area. He noted that the Commission is drafting a letter to the Columbia Area Transportation Study Organization (CATSO) requesting that such work be incorporated into the CATSO planning efforts in order to include the Boone County Commission and the Missouri Department of Transportation in this multi-jurisdictional effort. He said the Planning and Zoning Commission has recommended such a network within their recommendation to the Council for the Metro 20/20 Community Structure Plan.
Mr. Pickerel asked the Council to give consideration in their discussion of the upcoming sales tax extension to include funds to assist in the development of such a network. A bicycle/pedestrian network could pay dividends for the entire community, not just to those who use it. Mr. Pickerel noted that the Missourian reported Lorah Steiner as saying the Convention and Visitors Bureau received 1,180 inquiries from around the country regarding the Katy Trail. He said right now there is not a good way to get from the Trail to the hotel/motel corridor along I-70, and in order to use the trail effectively for tourism promotion, there needs to be such a way to get to the corridor. He explained this network will do just that.
Mr. Pickerel stated that based on the Commission's work to date, it appears there is already a general agreement that such an integrated bicycle/pedestrian network should include, as its backbone, the completion of a trail loop that circles Columbia -- primarily through the area designated in the 1935 green belt plan. The trail loop would simply extend the Bear Creek and Hinkson Trails now under construction by creating greenway trails along Perche Creek on the western edge of Columbia and along Hinkson Creek on the east side of town. Using cost figures from the recent development of Bear Creek and Hinkson Trails, Mr. Pickerel indicated it is the Commission's belief that the estimated 12 to 15 miles of trail required to complete the loop will cost approximately $4 million. He noted that the City has been successful in the past in matching funds with Tea-21 funds. Mr. Pickerel believed the City could receive $2.5 million in funding from the federal government, which would necessitate a $1.5 million match from the City.
Jerry Price, 1707 Garrison Place, a member of the Community Recreation Center Committee, observed that the community recreation center proposal in and of itself was never voted on by the voters and has never been defeated. In 1994, he reported there was an all or nothing bond issue that exceeded $30 million. Many of the items on that 1994 ballot when voted on separately, had passed. Mr. Price reported the Committee encourages the Council to allow residents the opportunity to vote on a recreation center individually as well. He noted the proposal is for a community center, not a gym. It will be a facility for families to come together that is affordable and accessible for all. Regarding the old fairground site, Mr. Price believed it to be an ideal location for such a center. He named all of the nearby schools and suggested focusing on when the buses run, not when they do not. Mr. Price commented this is not a bad area of town, and, if anything, a center would contribute to the aesthetic value of the area.
Terry Skinner, 3716 Lansing, indicated his support for all of the capital needs projects. Although, he wondered when the residents on the east side of Columbia will have access to a trail system. Mr. Skinner would like to see the issue passed, and encouraged staff to look at the area east of Old 63 for improvement in access for non-motorized forms of transportation.
Vernon Forbes, 1007 Grand Avenue, spoke against a community recreation center. He said the City is not in the entertainment business and should provide infrastructure, police and fire protection.
Fran Pope, 2407 Lynwood, spoke in favor of the extension of the 1/4 cent tax, and the pedestrian network and park development in particular. She said the trail network is something that has obviously been very successful in Columbia. Ms. Pope would like to see a trail network that she could feel safe about putting her children on. She said the pedestrian network being proposed would provide that.
Don Turpin, 2904 Clark Lane, a hotel manager in town, spoke as a member of the Lodging Council. He said they felt that Ms. Steiner and the Advisory Board have done an exemplary job in the past, and that the increase would be a very good thing. He urged the Council to put it on the ballot.
Mayor Hindman continued the public hearing to the next meeting.
B223-99 Approving the final plat of Bluff Creek Office Park, Plat 3-H.
Mayor Hindman noted that a letter had been received with a request to withdraw this plat.
Mr. Coffman made the motion that B223-99 be withdrawn. The motion was seconded by Mrs. Crockett and approved unanimously by voice vote.
the final plat of Forum Heights; authorizing a performance contract.
The bill was given second reading by the Clerk.
Mayor Hindman noted that a request had been received to table this issue.
Mr. Campbell made the motion that B226-99 be tabled to the August 16, 1999, meeting. The motion was seconded by Mrs. Crockett and approved unanimously by voice vote.
various easements and street right-of-way for Highridge Drive.
The bill was given second reading by the Clerk.
Mayor Hindman noted that a request had also been received to table this bill.
Mrs. Crockett made the motion that B227-99 be tabled to the August 16, 1999, meeting. The motion was seconded by Mr. Campbell and approved unanimously by voice vote.
funds for Brown Station Road water main project.
The bill was given second reading by the Clerk.
Mr. Beck explained that this would relocate and allow for improvement to about 8,400 feet of water main in conjunction with road work that is taking place on Brown Station Road. The estimated cost of the project is $310,000. He noted that it would be coordinated with the street construction project that has already been bid.
Mrs. Crockett asked when the project would begin. Mr. Malon replied the specifications for the work had been provided to the Public Works Department and they included them in their bid for the road construction. He said the road contractor will be doing the actual water main work at the same time as the road project.
Mr. Patterson said this project would begin after Oakland Gravel Road is reopened, which would be sometime this fall. He reported because of the size of the project, it would probably continue through the winter. Mr. Patterson noted that the contractor is required to maintain normal traffic movement during most of the project. He said there would be times when Brown Station Road would be closed, but Oakland Gravel will be open.
Mr. John asked if he understood correctly that this would be a $1.9 million road project plus the $300,000 water line project. He understood the $300,000 was not part of the $1.9 million. Mr. Beck said that was correct.
B228-99 was given third reading with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
the acquisition of water line easements along Clark Lane.
The bill was given second reading by the Clerk.
Mr. Beck explained that this will provide easements for a 12 inch water main to be extended eastward on the north side of Clark Lane and St. Charles, from Ballenger Lane to Golf Boulevard. He said it will provide quite a bit more water pressure in this district (he was referring to the City's recent merger with Water District No. 2).
B230-99 was given third reading with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
a donation from Columbia Cosmopolitan Club to be used for the Cosmo
park; appropriating funds.
The bill was given second reading by the Clerk.
Mr. Beck explained that this would appropriate the cash donation that was given to the City earlier this evening.
B232-99 was given third reading with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
the temporary revocable utility permit to Digital Teleport, Inc.
The bill was given second reading by the Clerk.
Mr. Beck explained that this would renew DTI's permit for another year.
Mr. Janku asked what services this group provides in the community. He said if DTI is providing telecommunication services, he felt they should be paying a gross receipts tax. Mr. Boeckmann responded the City's tax is on local telephone service and he did not think they were providing that. Mr. Beck did not believe there is any local service involved.
Mr. Campbell pointed out that these are fiber optics that the Internet goes over. He was not sure if the City taxes Internet providers. Mr. Boeckmann did not believe they are taxed.
B234-99 was given third reading with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
funds for the Disabilities Commission.
The bill was given second reading by the Clerk.
Mr. Beck explained that the local Disabilities Commission received a first place award of $3,500 a few months back from the national organization. This ordinance would appropriate the money so it can be used by the Commission, after they submit a plan as to how they plan to use the money.
Kathleen Weinschenk, 1504 Sylvan Lane, a member of the Disabilities Commission, explained that the Commission would like to create a safety campaign and try to get reflectors to people who use wheelchairs and bicycles. They would also like pedestrians to have them so they can be seen at night. Ms. Weinschenk indicated the Commission would like to use the funding as seed money, and then try to encourage other groups to get involved in a larger safety campaign. A formal request will be forwarded by the Commission.
Mayor Hindman said the City is proud to have been the recipient of this award, and it is an example of the City's attempt to try to be accommodating to all citizens.
B236-99 was given third reading with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bill declared enacted, reading as follows:
The following bills were given second reading and the resolutions were read by the Clerk.
the final plat of Keene Street C-P Subdivision; authorizing a performance
B224-99 Approving the final plat of The Village of Cherry Hill, Plat 2; authorizing a performance
B229-99 Accepting easements for utility purposes.
B231-99 Accepting a grant of easement from Grotmo, L.L.C., for electric purposes.
B233-99 Appropriating funds for the Columbia Values Diversity Celebration.
B235-99 Accepting various easements and quit claim deeds for sewer, drainage, road and utility
R137-99 Setting a public hearing: Cosmo Park storm drainage improvements.
R138-99 Setting a public hearing: construction of Smith Drive from Windermere Drive west
approximately 1,600 feet.
R139-99 Setting a public hearing: water main project along Grant Lane.
R140-99 Setting a public hearing: water main project along Lyman Drive.
R141-99 Setting a public hearing: water main project along Starke Avenue.
The bills were given third reading and the resolutions were read with the vote recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Bills declared enacted and resolutions declared adopted, reading as follows:
R143-99 Terminating an adopt a spot agreement with Newport Financial Group, Inc.
The resolution was read by the Clerk.
Mr. Beck explained that this group had indicated that they were not able to fulfill the responsibility of maintaining the southeast and southwest corners of Big Bear Boulevard. He said the Volunteer Services Office is working toward recruiting someone else to adopt those spots.
Mayor Hindman thanked the Newport Financial Group for taking on the project and for the work they had done in those spots.
Mayor Hindman questioned whether or not the Council needed to act on each adopt-a-spot. He wondered if the staff could be authorized to handle them, and then the Council would be forwarded a report so it could be made public. He did not think it was necessary to have a roll call vote each time the Council adopts one or has one withdrawn. Mayor Hindman suggested that these bills be placed on the Consent Agenda from this point on.
Mr. Janku said if the Council is going to give the City Manager the authority to accept the adopt-a-spot agreements, they should be acted upon more quickly.
It was decided that these agreements would be put on the Consent Agenda.
The vote on R143-99 was recorded as follows: VOTING YES: JANKU, CROCKETT, CAMPBELL, JOHN, COFFMAN, HINDMAN, CRAYTON. VOTING NO: NO ONE. Resolution declared adopted, reading as follows:
The following bills were introduced by the Mayor, unless otherwise indicated, and all were given first reading:
a grant of easement for utility purposes from Show-Me Central/Habitat
B238-99 Accepting grants of easement for water utility purposes from The Arcadia Group, LLC.
B239-99 Approving engineer's report for Chapel Hill Road water main project.
B240-99 Authorizing water main project along Grant Lane.
B241-99 Authorizing water main project along Lyman Drive.
B242-99 Calling for bids for the installation of a 12" water main along Starke Avenue.
B243-99 Approving the Southampton Center C-P Development Plan.
B244-99 Approving a revision to the University Chrysler C-P Development Plan.
B245-99 Approving a revision to the Kardon C-P Development Plan; granting a variance to the
B246-99 Rezoning property located on the southeast corner of Berrywood Drive and Portland
Street from R-3 to O-1.
B247-99 Rezoning property located at 802, 804, 806, 810, and 812 Conley Road from R-2 to C-P.
B248-99 Amending Chapter 29 of the City Code relating to commercial parking lots and structures.
B249-99 Amending Chapter 29 of the City Code as it relates to parking and landscape screening
requirements in Districts O-P and C-P.
B250-99 Approving the final plat of Sedonna Villas, Plat 1; authorizing a performance contract.
B251-99 Approving the final plat of Village Square, Plat 1; authorizing a performance contract.
B252-99 Approving a replat of Lot 12122 of The Highlands Plat 12-A; authorizing a performance
B253-99 Approving a replat of Lot 1232 of The Highlands Plat 12-A; authorizing a performance
B254-99 Approving a replat of Lot 1233 of The Highlands Plat 12-A; authorizing a performance
B255-99 Confirming the contract for renovations to the Armory building and transferring funds.
B256-99 Confirming the contract for construction of the Hinkson Creek Trail Phase I.
B257-99 Authorizing construction of storm drainage improvements in the Columbia Cosmopolitan
Recreation Area utilizing City forces.
REPORTS AND PETITIONS
(A) Intra Departmental Transfer of Funds Request.
(B) Request by
Roy Finley to consider amendments to the R-1 Section of the Zoning
Mayor Hindman understood this to be a request to reduce the front yard setback to 15 feet. He said Mr. Finley had given reasons for the request, and assumed it should be referred to the Planning and Zoning Commission for their review.
Mr. John said he would like to see a general review of the setbacks, and possibly yard widths and lot sizes, for flexibility.
Mr. Janku commented that it would take longer if the Commission considered all of those things.
Mr. Beck thought the street width should be considered as well. He said there is a problem in southeast Columbia where cars are parking all over the yards. Mr. Beck commented that he receives many calls regarding parking when people have a lot of company at their homes for large parties. He indicated that he gets numerous requests for waivers. Mr. Beck said perhaps the Council should consider giving the Police Department authorization to issue waivers for specific events (i.e., weddings, reunions, etc.) where a large number of people will be gathered in residential areas.
Mr. Campbell suggested the staff and Commission may want to review these issues separately in order to assure that any current development is not delayed. He said there are some very major issues that need to be addressed, but to expedite things, they may need to be packaged.
Based on the comments made about PUD's, Mr. Janku believed that issue should be addressed as well.
Mr. Campbell made the motion that the Council leave it to the Commission and staff as to whether or not they come back with a package or individual units. The motion was seconded by Mr. Janku and approved unanimously by voice vote.
(C) Street Closure
Mr. Janku made the motion that the request be approved as written. The motion was seconded by Mrs. Crockett and approved unanimously by voice vote.
(D) Land Use
in the Flat Branch Area (Letter from Chamber of Commerce).
Mayor Hindman explained that the Council received a report from the Trailhead Committee with a recommendation that the area that is west of the Islamic Center, east of Hardee's and the Walton Building, be made into a park. He indicated the proposal would eliminate all parking in that area. The Council also received a letter from the Chamber of Commerce indicating that they would like to work with the Trailhead Park Committee to conduct a comprehensive study of the parking needs in the area. Mayor Hindman suggested encouraging the two groups to meet and work together.
Mr. Beck noted that the City has substantial ownership in the Walton Building. He questioned whether the City should do some comprehensive planning for the needs of that particular building. He noted it has already been found that there is inadequate space for the three groups working out of the building now. Mr. Beck asked if the City should work with the Chamber in studying those building needs. He noted the Walton Building is adjacent to the tract the City owns, which is the area being proposed for a park. The Chamber is suggesting that parking needs for the area should be studied before tearing out the parking lot. In addition, Mr. Beck believed the Chamber planned to review the building needs to determine whether it should go up or outward, or whether the structure should be expanded at all. He reported if the plan is followed that was originally conceived when the Walton Building was built, a portion of the tract, east of the Creek, would be possibly left for parking. Mr. Beck commented the City jointly owns the building with the Chamber, and its future needs to be determined before final action is taken.
Mr. Campbell commended the Trailhead Committee for their hard work in this area. He noted they have come up with some innovative solutions and he would not like to see their effort dropped. However, their work needs to be kept in perspective of the total needs of the area. Mr. Campbell suggested that perhaps the Council should ask for a staff report on the Walton Building needs, which would include the need for parking and green space in the area. He felt there may be parking potential in the area that nobody has looked at yet.
Mr. Janku did not know how the City would keep parking available on a regular basis for peak times. He noted the City's policy of collecting revenue for parking. Mr. Janku felt the Chamber was asking to be at the table for the discussions, and he did not have a problem with that.
Mayor Hindman believed the City has an interest in protecting the building as well as the land to allow for the highest and best use possible. He thought it would be fair to have the two groups sit down and work together on this issue. Mayor Hindman also felt the Islamic Center should have some input.
Mr. John thought a plan is needed that would allow for the most flexibility and options. He believed a flat, hard surface area could be used as parking during peak times, and then could also be used on weekends for festivals. Mr. John commented that just because this is not a grassy area does not make it a terrible thing. He said it would be part of a park, and a lot of parks have those kinds of facilities in them. Mr. John thought it was a good idea to extend the trail, widen it, allow for some green space along it, but he did not think it all needed to be green with no parking.
Mr. Beck pointed out that parking is available in this area, and more landscaping will be necessary even if only four of the spaces are retained. He explained those spaces could be reserved as part of the Walton Building area and not rented out. Mr. Beck urged the Council not to rush into any decision, but allow for a comprehensive review of the area. Mr. Janku agreed.
Mr. Campbell suggested that the Council should discuss this issue at a work session, and that they receive input from the Chamber as well. He reported the Council should know what the future needs are going to be, and they should also have in front of them the material from the Trailhead Committee.
Mr. Campbell made the motion that the Council receive a report, with input from both the staff and the Chamber, on the current and future needs of the facility, and that both groups work together toward a deadline of early fall. After the report is generated, a Council work session will be held.
Mayor Hindman asked that the report include the park land use perspective. Mr. Coffman asked if it is anticipated that the Trailhead Park Committee would make a presentation in the near future so the public will be informed of their recommendation. Mayor Hindman replied that both groups plan a presentation to the Council.
Mr. Beck asked if staff should include preliminary estimated costs of the alternatives. Mr. Campbell said where it would be economically feasible.
The motion made by Mr. Campbell, followed by suggestions, was seconded by Mayor Hindman and approved unanimously by voice vote.
BOARDS AND COMMISSIONS
Upon receiving the majority vote of the Council, with the exception of the Library Board, a Mayor's appointment, the following individuals were appointed to the following boards and commissions:
Forbes, Vernon J., 1007 Grand Ave., Ward 1 - term to expire 7/31/00
BUILDING CONSTRUCTION CODES COMMISSION
Connell, Brian D., 801 Edgewood, Ward 4 - term to expire 8/1/02
Kyger, J. W., 611 Bluff Dale, Ward 6 - term to expire 8/1/02
Weber, David C., 2604 Cardinal, Ward 6 - term to expire 8/1/02
Glaze, Marie A., 2209-A Creasy Springs Road, Ward 2 - term to expire 6/30/00
COMMENTS OF THE COUNCIL, STAFF, AND PUBLIC
Mr. Coffman made a motion that staff be directed to prepare a report, along with a recommendation on the appropriate sharing formula, regarding the Boone Hospital parking lot issue involving a pocket park and a sidewalk. The motion was seconded by Mr. Janku and approved unanimously by voice vote.
Regarding the Sapp land on I-70 Drive S.E., Mr. John noted that the request involves a major change in the original proposal that was presented to the Planning and Zoning Commission. He said it seems as though applicants are using the Planning and Zoning Commission as a testing board to see where the problems are before bringing the request to the Council. Mr. John pointed out that when it gets to the Council, sometimes the application has been changed to the point that it is totally different and there is no recommendation from the Commission. He felt that when an application has been amended to the point that it completely changes the complexion of the request, it should have to go back to the Planning and Zoning Commission. Mr. John felt that not to do so is unfair to the neighborhoods and other people involved. He also felt it was unfair to the Council to have to vote on something without a recommendation from the Commission.
Mr. John asked for an updated report related to his proposal for a four-way stop at the corner of Forum and Southampton based on new data from this summer. Mr. Patterson thought the numbers had been reviewed on the basis of the opening of the swim club. It was reported to him that the traffic patterns still did not warrant a four-way stop. He noted the City is restricting the parking in the area to try to address the problem. Mr. Patterson indicated he would look at the data again.
Mr. Campbell reported that on Edgewood there is a rental house at the end of the cul-de-sac. He explained that due to the amount of cars that are parking in this area, it is impossible to use the cul-de-sac as a turnaround. He assumed the cul-de-sac would have to be designated as a no-parking zone because the refuse trucks and emergency vehicles will not be able to turn around. Mr. Campbell asked that the staff report back on how best to address the situation.
Mr. Campbell made the motion that the staff be directed to prepare a report, as well as the proper legislation required, for the development of a coordinated community planning process for social services based on the following goals: 1) allocation of community resources to specific social service issue areas based on identified needs and measurable outcomes (this process should utilize the information in the 1998 Boone County Health and Human Services needs assessment, and previous assessments in establishing community benchmarks and funding priorities); 2) focus on social services activities that reduce and/or eliminate the need for future intervention services; 3) focus on the development of an integrated service delivery system that reduces and/or eliminates barriers for those in need who desire to attain self-sufficiency; 4) coordination of local and state funding for social services around specific issue areas such as child care and employment. The motion was seconded by Mr. Janku and approved unanimously by voice vote.
Mrs. Crockett said about a year ago the Council received a report on the traffic situation at the corner of Wyatt Lane and Thompson Road. The report indicated that a four-way stop was not warranted at that time. Ms. Crockett asked that this intersection be considered again for a four-way stop.
Mrs. Crockett noted that the power lines are being moved on Route B. Mr. Malon reported that many of the power lines are being moved to the back portion of the properties. Mrs. Crockett remarked that a lot of the visual clutter has been eliminated and it looks great.
Ms. Crayton commented that she would like help from the appropriate department heads in getting her ward cleaned up. She said most of her neighbors are elderly or low income and feel intimidated by calling the City for help with problem areas. Ms. Crayton specified she needed help with vacant lots, boarded up houses, and weeds.
Mayor Hindman suggested getting representatives from City departments to meet with residents to discuss procedures for reporting problem areas.
There was a discussion about due process procedure regarding abandoned and boarded up houses.
Mr. Janku noted that some cities have put together neighborhood improvement teams. He stated perhaps Ms. Crayton could identify certain streets, and a team could survey the area to ensure that systematic attention is paid to those specific locations.
Ms. Crayton said she would put together a list of target areas. She indicated she did not want to take inspectors from their regular routes.
Mr. Campbell said several months ago he had asked for a report on options for handling boarded up houses. Mr. Patterson explained that staff has been researching on how other communities are handling this issue. He indicated his department has had several meetings with Mr. Boeckmann as well. Mr. Patterson reported it had been found that there is not much the staff is not doing that other cities are. He outlined one area of change would be to shorten the time the City allows these houses to be boarded up. Mr. Patterson acknowledged there are a lot of things that have to be done as far as clean-up, but the City still had to recognize trespass, liability, property and ownership rights.
Mayor Hindman asked if the City could enact an ordinance requiring that all buildings designed to be inhabited must be in habitable conditions at all times. Mr. Boeckmann replied the City has many ordinances that requires people to maintain their property to a certain standard. He commented this is not a question of an ordinance, but a question of enforcement and money. Mr. Boeckmann noted there are a limited number of City employees who conduct inspections, and there are a limited number of employees who can handle the enforcement activities. He summarized that there are a number of choices on ways to handle offenders -- an individual can be prosecuted in Municipal Court, which is not always effective; or by following the proper procedures, the building can be torn down if it is in bad enough condition. However, he noted there are houses that really should not be torn down because of affordable housing issues. In addition, Mr. Boeckmann reported if the City went in and repaired the home and tried to tax bill the costs for improvements, we would run the risk of never being able to recover any of the money put into it. He indicated that if the Council decides to consider this option, they would have to consider it as part of the budget process -- setting aside money to rehabilitate homes against the owners wishes.
Mr. Janku wondered whether the City should perhaps consider reestablishing the rental rehabilitation program. He related that the City promotes homeownership, and Columbia has a strong homeownership program.
Ms. Crayton made the motion that a multi-agency department task force be formed, on a trial basis, to work with her for the purpose of locating deteriorated structures. The motion was seconded by Mayor Hindman and approved unanimously by voice vote.
Mr. Janku reported that he received a call regarding a weed problem that has not been addressed. He recalled talking to this person last year about the same situation. Mr. Janku asked if there was a way to incorporate in the ordinances some sort of fine that increases the penalty for repeat offenders.
Kathy Mills, 804 Conley Road, spoke in support of passage of B247-99, the rezoning on Conley Road to be voted on at the next meeting.
Vernon Forbes, 1007 Grand Avenue, thanked the Council for appointing him to the Bicycle/Pedestrian Commission. Mr. Forbes noted that he is a resident of Ward 1, and is in agreement with Ms. Crayton's idea about an exploratory team to get rid of nuisance problems in the ward. Mr. Forbes related that some owners in his neighborhood let their property decay in order to receive tax breaks.
The meeting adjourned at 10:45 p.m.
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