Meeting Agenda

City Council

Regular

March 19, 2018 - 7:00 pm

Council Chamber Columbia City Hall 701 E. Broadway

1. I. INTRODUCTORY ITEMS
2. Pledge of Allegiance
3. Roll Call
4. Approval of Previous Minutes
5. Approval and Adjustment of Agenda Including Consent Agenda
6. II. SPECIAL ITEMS
7. SI4-18 Presentation of the Fiscal Year 2017 Financial Audit.
8. III. APPOINTMENTS TO BOARDS AND COMMISSIONS
9. BC3-18 Board and Commission Applicants.
   1. List
10. IV. SCHEDULED PUBLIC COMMENT
11. V. PUBLIC HEARINGS
12. PH7-18 Proposed installation of active warning devices at the Columbia Terminal Railroad's (COLT) intersection with Mount Zion Church Road in Hallsville, Missouri.
    1. Council Memo
13. B58-18 Authorizing the installation of active warning devices at the Columbia Terminal Railroad's (COLT) intersection with Mount Zion Church Road in Hallsville, Missouri; calling for bids through the Purchasing Division; authorizing a supplemental agreement for highway/rail crossing improvements with the Missouri Highways and Transportation Commission; appropriating funds.
    1. Council Memo
    2. Attachment A to Ordinance
    3. Ordinance
    4. Enacted - Ord. No. 023500
14. PH8-18 Proposed construction of Phase I of the Sports Fieldhouse project located in A. Perry Philips Park to include a 41,000 square foot sports fieldhouse with four hardwood basketball/volleyball courts, office space, restroom facilities, multipurpose rooms, concession area, parking lot, extension of the entry road from Ponderosa Street and the installation of walkways, landscaping and exterior lights.
    1. Council Memo
    2. Plans
15. B59-18 Authorizing construction of Phase I of the Sports Fieldhouse project located in A. Perry Philips Park to include a 41,000 square foot sports fieldhouse with four hardwood basketball/volleyball courts, office space, restroom facilities, multipurpose rooms, concession area, parking lot, extension of the entry road from Ponderosa Street and the installation of walkways, landscaping and exterior lights; calling for bids for a portion of the project through the Purchasing Division.
    1. Council Memo
    2. Plans
    3. Ordinance
    4. Enacted - Ord. No. 023501
16. R44-18 Authorizing an Artist’s Contract with David Spear for the Columbia Sports Fieldhouse Percent for Art project.
    1. Council Memo
    2. Exhibit A to Resolution
    3. Resolution
    4. Adopted - R44-18
17. PH9-18 Consider the FY 2017 Consolidated Annual Performance and Evaluation Report (CAPER).
    1. Council Memo
    2. FY 2017 CAPER
18. R45-18 Approving the FY 2017 Consolidated Annual Performance and Evaluation Report (CAPER); authorizing the City Manager to submit the document to the Department of Housing and Urban Development.
    1. Council Memo
    2. Exhibit A to Resolution
    3. Resolution
    4. Adopted - R45-18
19. VI. OLD BUSINESS
20. R36-18 Establishing an Integrated Electric Resource and Master Plan Task Force.
    1. Council Memo
    2. Resolution
    3. Amendment Sheet
    4. Adopted - R36-18A
21. VII. CONSENT AGENDA
22. B57-18 Appropriating funds to conduct condition assessments, asset inventory bar coding and Level I energy audits on 23 City-owned and occupied facilities.
    1. Council Memo
    2. Ordinance
    3. Enacted - Ord. No. 023499
23. B60-18 Appropriating funds for the replacement of a water utility truck.
    1. Council Memo
    2. Ordinance
    3. Enacted - Ord. No. 023502
24. R37-18 Setting a public hearing: proposed replacement of storm drainage and sanitary sewer infrastructure along a portion of Garth Avenue north of Lynn Street.
    1. Council Memo
    2. Diagram
    3. Resolution
    4. Adopted - R37-18
25. R38-18 Setting a public hearing: voluntary annexation of property located at the southwest corner of Highway KK and Scott Boulevard (Case No. 18-42).
    1. Council Memo
    2. Surrounding Zoning Graphic
    3. Locator Maps
    4. Exhibit A to Resolution
    5. Resolution
    6. Adopted - R38-18
26. R39-18 Authorizing a software license purchase agreement with Harris Geospatial Solutions, Inc. as it relates to the analysis of aerial photography to perform an update of the City’s natural resources inventory.
    1. Council Memo
    2. Attachment A to Resolution
    3. Resolution
    4. Adopted - R39-18
27. R40-18 Authorizing a partnership agreement with Healthy Bottoms Diaper Bank to provide diapers to participants of the Missouri Department of Health and Human Services’ WIC program.
    1. Attachment A to Resolution
    2. Council Memo
    3. Resolution
    4. Adopted - R40-18
28. R41-18 Transferring funds from FY 2016 General Fund savings allocated to the City Manager’s Office to the Parks and Recreation Department’s Career Awareness Related Experience (CARE) program for the temporary employment of two (2) neighborhood outreach specialists.
    1. Council Memo
    2. Resolution
    3. Adopted - R41-18
29. R42-18 Authorizing a long term lane closure and sidewalk closure on Tiger Avenue between Rollins Street and Kentucky Avenue, and a short term closure of Rollins Street between Missouri Avenue and Tiger Avenue.
    1. Council Memo
    2. Sample Letter to Property Owners
    3. List of Affected Property Owners
    4. Exhibit A to Resolution
    5. Exhibit B to Resolution
    6. Resolution
    7. Adopted - R42-18
30. R43-18 Authorizing a Non-Public Utility Transmission Owner Commitment with Midcontinent Independent Transmission System Operator, Inc. (MISO).
    1. Exhibit A to Resolution
    2. Council Memo
    3. Resolution
    4. Adopted - R43-18
31. VIII. NEW BUSINESS
32. IX. INTRODUCTION AND FIRST READING
33. B61-18 Approving a Major Amendment to the C-P Plan for Crosscreek Center, Lot 105, located east of U.S. Highway 63, north of the terminus of Stadium Boulevard (State Route 740) and west of Cinnamon Hill Lane/Maguire Boulevard; approving revised design parameters (Case No. 18-43).
    1. Council Memo
    2. C-P Plan (Amended 2009)
    3. Major Amendment to the C-P Plan for Crosscreek Center, Lot 105
    4. Locator Maps
    5. Public Correspondence
    6. Statement of Intent (Amended 2012)
    7. Staff Report to Planning and Zoning Commission
    8. Excerpts from Minutes
    9. Exhibit A to Ordinance
    10. Ordinance
    11. Enacted - Ord. No. 023503
34. B62-18 Approving the Final Plat of Guitar’s Subdivision and Park Addition Plat 2, a Replat of all of Lot 69 and the East Half of Lot 70 of Guitars Subdivision and Park, located on the southwest corner of the Forest Avenue and Providence Road intersection (208 and 212 E. Forest Avenue); authorizing a performance contract (Case No.17-186).
    1. Council Memo
    2. Locator Maps
    3. Approved PD Plan (amended)
    4. Final Plat
    5. Exhibit A to Ordinance
    6. Ordinance
    7. Enacted - Ord. No. 023504
35. B63-18 Appropriating funds for the Project Compliance Inspector position in the Community Development Department.
    1. Council Memo
    2. Ordinance
    3. Enacted - Ord. No. 023505
36. B64-18 Authorizing a municipal agreement with the Missouri Highways and Transportation Commission for roadway improvements to a portion of Route 763 (College Avenue), between Business Loop 70 and Stadium Boulevard.
    1. Council Memo
    2. Attachment A to Ordinance
    3. Ordinance
    4. Enacted - Ord. No. 023506
37. B65-18 Accepting a donation from the Columbia Board of Realtors for the 2018 Fair Housing and Lending Seminar; appropriating funds.
    1. Council Memo
    2. Ordinance
    3. Enacted - Ord. No. 023507
38. B66-18 Accepting a STOP Violence Against Women Act (VAWA) grant from the Missouri Department of Public Safety; authorizing an Award of Contract and Certified Assurances and Special Conditions.
    1. Council Memo
    2. Exhibit A to Ordinance
    3. Ordinance
    4. Enacted - Ord. No. 023508
39. B67-18 Appropriating funds for Share the Light Program.
    1. Council Memo
    2. Ordinance
    3. Enacted - Ord. No. 023509
40. *Non-zoning related introductory item that may be included on a future agenda as a consent item. Any such item can be removed from the consent agenda and placed under old business or new business at the request of a council member or any other interested person. The request must be made at the beginning of the council meeting at which the council bill or resolution is scheduled to be acted upon. **Zoning related introductory item that may be included on a future agenda as a consent item. Any such item can be removed from the consent agenda and placed under old business at the request of a council member or any other interested person. The request must be made to the city clerk before noon on the Wednesday before the council meeting at which the council bill is scheduled to be considered for passage. Non-asterisk items are expected to be included in a future agenda as a public hearing or an old business item.
41. X. REPORTS
42. REP19-18 Administrative Public Improvement Project - WWTP Engineering Offices Remodel.
    1. Council Memo
    2. Diagram
    3. Administrative Public Improvement Form
43. REP20-18 Administrative Public Improvement Process - WWTP Interim Peak Flow and Storage Upgrades.
    1. Diagram
    2. Administrative Public Improvement Form
    3. Council Memo
44. REP21-18 City's Efforts in Promoting Diversity and Inclusiveness.
    1. Council Memo
45. REP22-18 Crime Reduction Strategy Report.
    1. Council Memo
46. REP23-18 Intra-Departmental Transfer of Funds Request.
    1. Council Memo
    2. Capital Transfers
    3. Non-Capital Transfers
47. XI. GENERAL COMMENTS BY PUBLIC, COUNCIL AND STAFF
48. XII. ADJOURNMENT
49. Members of the public may attend any open meeting. For requests for accommodations related to disability, please call 573-874-CITY (573-874-2489) or email [email protected]. In order to assist staff in making the appropriate arrangements for your accommodation, please make your request as far in advance of the posted meeting date as possible.